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Executive Assistant

4 months ago

Greater London, United Kingdom Fintellect Recruitment Full time

Executive Assistant

Our Client

Our client is a UK based lending business providing lending to UK SMEs with funding provided by a blend of institutional and high net worth co-funders. They are in a period of exciting growth and require a strong Executive Assistant to provide support to the UK Executive Team and ensure smooth running of the office at all times.

The role of the Executive Assistant;

The Office Manager/Executive Assistant is responsible for the organisation and co-ordination of office administration and procedures, ensuring organisational efficiency, effectiveness and safety. The Office Manager/Executive Assistant will also provide a high level of administrative support to the Managing Director and, on an ad hoc basis, to the future Board of Directors.

Responsibilities of the Executive Assistant;

  • Reporting directly to the UK Executive Team
  • Providing administrative and organisational support to the Executive Team
  • Management of diaries, meeting rooms and event management
  • Ensuring the UK office environment remains fit for purpose and operates smoothly day to day
  • Maintaining office systems, including data management and filing
  • Supporting the Executive Team with marketing and PR
  • Production of documents, reports and presentations when required
  • Acting as first point of contact for external communications to the Executive Team

Skills, experience and attributes;

  • Previous administrative experience, preferably with lending or regulated financial services organisation
  • Previous Executive Assistant/Personal Assistant experience
  • Excellent time management skills
  • Excellent IT skills with Microsoft Office
  • Experience in building effective relationships with stakeholders, demonstrating strong interpersonal skills
  • High level of attention to detail and accuracy
  • Problem solving and decision-making skills
  • Strong organisations skills, with the ability to work to tight deadlines
  • Excellent communication skills including written and verbal communications
  • Ability to work independently and as part of a wider team
  • Pro-active attitude in delivering required objectives
  • Flexibility and willingness to perform other duties as required by the business, including assisting on strategically important projects