Administrator

2 weeks ago


Tiverton, United Kingdom Boden Group Full time

Are you looking for an opportunity to grow your skills within a business that prides itself on developing and empowering its people.
- Please note that internally, this role will be known as Works Coordinator. _

**Boden Group deliver facilities maintenance services and project works to the Ministry of Defence and commercial clients at multiple sites in the South West and South East.**

**We are looking for a Works Coordinator to join our team in Tiverton.**

**We offer**:

- 33 days holiday, inclusive of Bank Holidays.
- Option to Buy/Sell up to 5 days holiday per year.
- Employee rewards platform with discounts on shopping, leisure activities and utilities.
- Employee assistance program offering free counselling sessions.
- Employee Wellbeing portal
- Cycle to Work scheme.

**Duties you will be performing**:

- Scheduling work activities within the client and Internal CAFM system synced with Operative tablets, ensuring optimum utilisation of staff. In addition, all required parts and equipment are to be purchased to meet schedule requirements for all job pack/HFM requirements
- Working with the Service Delivery Manager and Operatives to facilitate access, dates and all relevant paperwork ,including permits and authorisations are uploaded to CAFM, to ensure job packs can be completed in a timely and safe manner to meet contractual KPI
- Liaise with Service Delivery manager and Operatives to ensure that remedials can be scheduled on time
- Schedule supply chain workload in order to complete PPM and reactive jobs on time
- Continually monitor all activities to ensure statutory, regulatory and contractual compliance.
- Deferrals & EWNs - Submit early warning notices and update spreadsheet when materials lead times will prevent job pack from being achieved on time
- Review invoices and amend purchase orders where required. Liaise with Finance to ensure correct payment is made in a timely manner and ensure value for money is achieved by product/price matching
- Invoice queries
- Liaising with clients to ensure jobs are processed, assigned and closed to meet monthly targets
- Proactive management of client CAFM ensuring accurate reports are produced against KPI targets
- Provide support where necessary to Supervisor and other Works Coordinators.
- Maximise opportunities for in house labour as opposed to supply chain delivery method
- Assist Regional Manager on monthly reporting, data verification and achieving targets

**Required Skills and Abilities**:
Essential:

- High level of computer literacy using; Management systems, Microsoft Word, Outlook, PowerPoint and Excel to produce reports, correspondence, documents, databases and spreadsheets
- Ability to multitask and monitor and control various workstreams in progress.
- Good time management.
- Ability to work under own initiative and with mínimal supervision.
- Ability to communicate comfortably verbally and with site supervisors and managers
- Demonstrated ability to work and communicate professionally.
- Organised and responsive to changing priorities and schedules
- Awareness and understanding of legislation in relation to building management and facility maintenance operations
- Sound knowledge of health and safety requirements

Desirable:

- Knowledge and awareness of contract PPM and reactive maintenance within a fixed price facilities management contract
- Previous experience of working in a MoD environment

**You must be able to gain and retain MoD Security clearance.**

**Salary**: £22,000.00-£28,000.00 per year

**Benefits**:

- Cycle to work scheme
- Free parking
- Life insurance
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Work Location: In person

Reference ID: Works Coordinator, Tiverton


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