Clinic Prep Clerk

**Job Title**:Clinic Prep Clerk

**Location**:William Harvey Hospital, Ashford, TN24 0LZ

**Hours**:37.5 hours per week, Mon - Fri, 9am - 5pm

**Pay Banding**:Band 2 - £11.45 per hour

**Trust Location**:East Kent Hospitals University NHS Foundation Trust

**What you’ll be responsible for**:

- To collect and prepare medical records for all patients attending the unit for a procedure in a timely manner
- If medical records are unavailable / missing, inform reception staff and gather all information available, clinic letters, previous medical history etc. from GP to enable Nursing Team to discuss with the Endoscopist
- Prepare medical records for patient attendances in accordance with the Endoscopy AGN for Clinic Preparation
- Track and return medical records appropriately at the end of each list
- Ensure medical records are in the Unit 48 hours before the appointment date
- Check that all medical records received in the Unit have been tracked correctly and amend if necessary. Record on PAS the date that the records arrived in the Unit
- Store medical records in clinic/date/alphabetic order as appropriate in holding area
- Source/retrieve medical records 2 weeks before the date of patients’ appointment. Using the SOLUS Endoscopy system, print information of endoscopy patient lists. Using the Case note Tracking module of PAS (Allscripts), identify location of all medical records. Retrieve all medical records on site from the relevant onsite library or borrower in a timely manner Request all off-site medical records, allowing time for transportation and delivery

**You’ll learn the following whilst working at the trust**:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

**You’ll have the following skills/experience**:

- Administrative experience_
- Good typing skills_
- Good customer service skills_

**As a member of NHS Professionals, you have fantastic benefits**:

- **Competitive pay rates -** work this week, get paid next week
- **Essential support when you need it
- 24/7 365 days**:

- call us anytime
- **Multi locational**:

- work across neighbouring Trusts
- **Manage your shifts and timesheets on the go**:

- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
- **Varied working options to suit your lifestyle**:

- access to the Bank gives you options of ad hoc shifts or longer-term placements
- **Training and development opportunities**:

- Keep up with the essentials and more
- **Build holiday allowance for every shift you work**:

- your work life balance is important to us
- **Stakeholder pension scheme available**:

- a flexible future for you and yours

**Who are NHS Professionals?**

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

**Disclaimer**

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**Job Types**: Full-time, Temporary contract

Pay: £11.45 per hour

Expected hours: 37.5 per week

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

Reference ID: 74286