Senior Finance Assistant

6 months ago

Morpeth, United Kingdom Jackson Hogg Full time

**Job description**

UTS Engineering Ltd is a global specialist in the pipeline industry. We aim to provide quality, yet cost effective piping solutions within the shortest lead time. UTS Engineering provide pipe fitting, steel fabrication and under pressure drilling services, alongside a 24 hour emergency response.

We are looking for someone to supervise the group finance ledgers, finance personnel and be responsible for the day-to day processing and accounting activities. Responsibilities will be split and varied between various Group companies.

**Responsibilities**:
**Sales Ledger**
- Overall responsibility of sales ledger activity ensuring all invoices are posted in a timely manner.
- Responsibility for all credit control activities.
- Factoring facility liaison person and dealing with all associated queries, limits, disputes etc.
- Set up customer accounts and liaising details with factoring company.
- Supporting the collection of retention debts owed.
- Regular reviews of the sales order books.

**Purchase Ledger**
- Overall responsibility of the purchase ledger activity ensuring all invoices are processed correctly and in line with company policies.
- Ensure all processing is carried out by deadline dates set to allow for a swift month end close.
- Seek authorisation of any Non-PO related expenditure.
- Management of all supplier payment runs and co-ordinating ad-hoc and urgent payments that are required to support the emergency nature of the business.
- Set up Supplier Accounts.
- Dealing with any escalated supplier issues.
- Regular ledger reviews for aged, unpaid balances.

**Expenses**
- Overall management and co-ordination of the internal expenses processes and systems.

**Payroll**
- Review and authorisation of each companies’ weekly and or monthly payroll.
- Internal payroll reporting as required.
- Payment of Deduction from Earnings Orders.
- Provide backup payroll processing support to the Payroll Co-ordinator for planned holiday and unexpected absence.

**Accounts**
- Preparation of month end unprocessed/disputed invoice schedules for accounting.
- Support the annual external group financial audit.
- Supervision of 6 companies’ ledgers and support to 4 x finance personnel.

**General/Administration**
- Dealing with escalated customer/supplier queries.
- Co-ordination of finance filing / archiving etc. to ensure records are retained for the required retention period.
- Taking inbound external finance telephone calls between the hours of 12pm to 5pm.
- Work robustly to all of the policies and procedures within the accounts department. Maintaining confidentiality and communicating effectively with the wider team.
- Any other ad hoc tasks that may be required from time to time by the group companies.

**Person Specification**:

- Minimum 5 years’ experience working in a busy fast paced Finance role with supervision of other finance staff.
- Experience with end to end payroll would be desirable.
- Knowledge of the Construction Industry would be advantageous.
- Ideally will hold a suitable accounting / bookkeeping qualification (i.e AAT).
- Experienced and confident user of all aspects of SAGE 50 Accounts.
- Good working knowledge of Microsoft Office, in particular Outlook and Excel.
- A resilient person, able to manage workloads to meet deadlines. Ability to work independently whilst adapting to changing priorities to meet the business needs.
- Ability to build positive working relationships with suppliers, customers and other members of staff.
- Have excellent analytical and numerical skills.
- Minimum of 5 GCSE’s (or equivalent) at grade C and above including Maths and English.

**Job Types**: Full-time, Permanent

**Salary**: £28,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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