Finance Operations Administrator

4 weeks ago

Cirencester, United Kingdom St. James's Place Full time

St. James's Place (SJP) works in partnership to plan, grow and protect our clients’ financial futures. We deliver personalised, face-to-face financial advice to our clients, who trust us to manage their money to reach their goals. We provide this service via the Partnership, a network of qualified, expert advisors. We put financial wellbeing and responsible business choices at the heart of everything we do. We believe in the value of difference and know that diverse teams can help us problem solve and innovate for clients.

We look for people to join SJP to make an impact and to contribute to our culture which is based around long term relationships, doing the right thing, and being the best version of ourselves.

**Location**:Cirencester Office

**Workplace Type**: Hybrid

**Employment Type**: 9 month Fixed-Term Contract

**Seniority**:Entry Level

**This role is 16 hours per week - Tuesday to Friday 1.00pm - 5.00pm or 10.00M - 2.00pm**

The main purpose of this role is to ensure that cash balances are recorded and coordinated and that daily payments are made. This will include posting transactions, balancing bank statements and control accounts, and processing payments through Business World and the various banking and treasury platforms.

Your primary duties will involve ensuring timely processing and payment of supplier invoices and staff expenses, adhering to SJP Travel & Expense policy and HMRC regulations.

**What you'll be doing**:

- Audit Concur Expense claims in line with the Expense Claims policy
- Document / log any exceptions - Download approved / audited Concur claims, post to Business World and prepare weekly BACS run
- Update and maintain data on expense system and CWT booking system
- Accurate input of supplier invoices to Business World monthly
- Set up new supplier accounts/amend existing accounts
- Accurate recording of customer invoices and managing outstanding debtors
- Produce multiple BACS payment runs per week and load to PT-X
- Process daily manual payments using on-line banking and treasury systems and ensure that payments are stamped as authorised by senior member of Treasury
- Input of payments, transfers and bank receipts to Business World - Produce control account reconciliations and monthly reconciliations for all bank accounts including FX & MMF accounts
- Support Treasury Administrator to perform the daily cash manager role In Kyriba, identifying and resolving any connectivity issues

**Who we're looking for**:

- Good understanding of Microsoft Office particularly Excel
- Must have a high level of accuracy and attention to detail.
- Knowledge of Business World and bank reconciliations processes and procedures is desirable
- Independently solve payment and reconciliation queries by interrogating the system providing a positive response.
- Ability to prioritise workload and manage time effectively to work within strict deadlines
- Good verbal and written communication skills.
- AAT or equivalent or working towards ACCA/CIMA following AAT completion, would be advantageous but not crucial

**What's in it for you?**
- Non-Contributory Pension - 10% (increasing with length of service up to 15%) with further pension matching.
- Parental leave - 6 months full pay
- 28 days holiday entitlement plus bank holidays (based on full-time equivalent) with the option to buy up to an additional 5 days holiday

**Flexible Working**
We know that everyone works best in different ways, at different times and in different environments. We have introduced a hybrid working policy to provide greater flexibility for part-time work, job-sharing, remote working, and flexibility on hours. Our people are encouraged to work in a flexible way that suits their lifestyle, so please ask the question and start a conversation

***Reasonable Adjustments**

**What's next?**

Our team will be in touch. As a business regulated by the FCA we would advise you to familiarise yourself with the conduct regulations and in particular consumer duty obligations prior to an interview with SJP.

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