Executive Assistant

2 months ago

Derby, United Kingdom AIM Qualifications and Assessment Group Full time

Hours per week: 18

Location: Hybrid working - Derby or Wolverhampton office

**Salary**: £29,925 - £31,500 (pro rata) plus benefits

**The Role - Executive Assistant**

AIM Group are looking to recruit an experienced administrator to support the Group Chief Executive Officer and Chief Operating Officers

**Key activities for this role include**:
**Support for the Executive Team**
- Organising and scheduling appointments.
- Making travel and accommodation arrangements for the Executive Leadership Team.
- Coordinating and attending meetings internally and externally. This will include preparing and distributing the agenda, papers, and taking notes before distributing meeting minutes.
- Ensuring that Executive Leadership Team documentation is filed in an organised SharePoint site with confidentiality maintained.
- To provide advice to the Executive Leadership Team on matters relating to the Board such as procedural matters.

**Support for the Board of trustees**
- Provide secretarial and administration support to the Reporting Officer (Group Chief Executive Officer) and the Chair of the Board.
- Provide secretarial and administrative support to the Company Secretary.
- Provide secretarial and administration support to support the governing structures of the AIM Group.

**Externally facing events**
- To either lead the planning, or participate in the planning of any externally facing event that represents the AIM Group.
- Attend externally facing events as required to support the Executive Leadership Team as ambassadors for the AIM Group.

**The minimum requirements for Executive Assistant are**:

- An experienced administrator who has maintained complex filing systems in a confidential environment.
- Track record of providing support to colleagues and external customers in previous roles.
- A good communicator, able to give excellent customer service to internal and external contacts.

**The following knowledge and experience would be desirable, but not essential**:

- Experience of supporting senior managers to fulfil their duties and responsibilities.Experience of supporting a company or charity Board.

**About AIM**

AIM Qualifications and Assessment Group is a leading international organisation offering nationally regulated qualifications and end-point assessments which meet the needs of learners, employers, and providers.

These include:

- Vocational qualifications
- End-point assessments (EPA) - apprenticeship standards
- Access to Higher Education diplomas
- English as a second language (ESOL)
- E-learning packages

We are passionate about what we do and about our organisation and we pride ourselves in providing a friendly professional service to enable a better future for all our learners.

**Our benefits**
- 26 days annual leave plus bank holidays and Christmas break
- Flexible working, home-based or office (or both)
- Pension Scheme
- Employee assistance programme
- Staff away days and social events

**Working at AIM**

**We believe in the positive power of education**

We want to keep AIM going and growing. We know that great businesses are powered by happy colleagues who feel invested in the company they work for. Our people are curious and creative colleagues that anchor us to our foundations and help to achieve our charitable objectives for learning - all kinds of learning for all kinds of people. Whether it’s at home, in the classroom or in the workplace, learning is the key to improving our chances in life.

Not just co-workers, we're proud AIM colleagues who help our company thrive. Our friendly and professional teams work together in a diverse range of roles to support the future of work and learning around the world.

The closing date is Friday 26th May at 5pm.

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