Complaints and Quality Officer
2 months ago
**Job Title**: Complaints and Quality Officer Team: Clinical Governance and Quality Team Base Location: Lexicon House, Leeds Line Manager: Complaints and Quality Manager Hours of Work: 37.5 hours per week Staff Group: Corporate DBS Check Level Required: Basic Check Vaccination Requirement Statement: Covid19 double vaccination not required but recommended. This job has been rated as Low Risk for requiring Hepatitis B immunisation. Flu jab recommended and will be offered. JOB PURPOSE: To assist the Complaints and Quality Manager in ensuring that complaints management and incident reporting processes are efficient and effective.
KEY PRINCIPLES Key Responsibilities Support the complaints manager in ensuring investigation techniques are timely and rigorous in identifying root causes and learning centred. Provide an administrative assistance and support to Clinical Governance Team. Logging and managing of all documentation relating to complaints and incidents both written and verbal. Managing minor to moderate complaints.
Collating and reviewing investigation pro-formas and composing responses to operational complaints within agreed timeframes. Follow-up actions taken on recommendations. Co-ordinating correspondence to the complainant and ensuring quality and consistency in all correspondence. Assist in Producing complaint and incident reports and assist in the analysis for trends or recurrent themes providing recommendations and actions where appropriate.
Liaise with PALS, Advocay Services, Professional Bodies, NHS England, NHS111, Ombudsman and provide information when required. Ensure appropriate consent is received before sharing any information regarding complaints and or incidents. Storing and ensuring restricted access to all complaints documentation. Work closely with and support Local Care Direct HR Department where a complaint/incident involves a Local Care Direct employee.
Assisting the Complaints and Quality Manager in the collating of evidence and investigations of all Patient Safety Incident Investigations. Maintain and update own knowledge of developments in Data Protection Issues, Information Management and Records Management Systems. Be a resource to DPO by providing basic admin support on the Data Protection Act and related Issues. Support for the Director of Clinical Governance, Assistant Director of Clinical Governance, Clinical Governance and Quality Lead/Patient Safety Specialist, Complaints and Quality Manager as required.
To undertake scheduled and ad hoc audits when required. Additional Duties in the Quality Team Providing feedback on Incidents to relevant parties. Logging and recording Complaints and Incidents in DATIX. Collating complaints and incident data, ensuring that all complaints and incidents are collated in a manner that allows analysis to identify patterns and trends.
Dealing with requests for access to medical records, Logging on Datix, obtaining correct consent and providing the correct records to the requesters. Support with the Patient Safety Framework/uploading of incidents to LFPSE. All general administration duties commensurate with role. SERVICE DELIVERY To ensure relevant performance data is monitored and used to support continuous improvement within clinical service delivery.
To ensure appropriate and comprehensive investigation techniques are used in the review of complaints and incidents in line with Patient Safety Incident Response Framework (PSIRF). To assist in the implementation of the key processes within Quality services. Liaison with other agencies e.g. CCGs, NHS111, NHS England.
TEAM To provide additional administrative support to the Clinical Governance and Quality Team when required. COMMUNICATIONS & RELATIONSHIPS To ensure agreed lines of communication and reporting are implemented within the team to support all employees understanding LCD business plans, objectives, priorities and changes. To promote effective cross-functional working and that the operational team supports the achievement of objectives, standards and protocols of other LCD areas. To attend internal and external meetings representing LCD and engaging in discussions appropriate to the role and level of the post.
Communicate effectively within the team. Liaise with outside agencies i.e. solicitors. Sensitive to the needs of colleagues.
Providing information in an accurate and timely way. PATIENT CARE To ensure that the quality of patient care is firmly at the centre of the organisations objectives and vision. To ensure the management and monitoring of the highest standards or safety and quality in the delivery of healthcare and related services, and manage risk within Local Care Direct. To assist the Complaints and Quality Manager in ensuring the management and monitoring of the highest standards or safety and quality in the delivery of healthcare and related services, and manage risk within Local Care Direct.
To assist the Complaints and Quality Manager in ensuring that service
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