People Administrator

2 weeks ago

London, United Kingdom Portland Communications Full time

Portland is a strategic communications consultancy trusted by some of the highest profile organizations, brands, governments, and individuals in the UK and around the world. We have global offices in London, Paris, Brussels, Washington DC, Singapore, Doha and Nairobi and Berlin.

We are pioneers in integrated communications campaigns, helping clients manage their reputation, improve their visibility and media coverage - and deliver global communications campaigns across multiple platforms.

Our teams of experienced consultants invest time to understand clients from the inside out, work with them to set clear strategic direction, and then bring the whole of Portland’s abilities to bear to deliver on their objectives.

At Portland we never rest on our laurels; we constantly strive to improve our work and be at the forefront of our industry.

**The Role**

Portland is an ever-changing business, and an exciting opportunity has arisen for a People Administrator to join our dynamic International People Team of 8 to support us in achieving our business deliverables from recruitment, reward, learning and development, employee relations and succession planning.

We’re seeking an exceptional People Administrator on a 12-month fixed term contract to support our People function as we deliver on these ambitious goals. This is a great opportunity for someone to join our team in a fast-paced high-volume agency, providing high level administrative support for the whole employee lifecycle.

**Key Responsibilities**:

- Updating and monitoring an accurate and efficient HR database, employee records and HR administrative tasks
- To assist the People Team with administration of employee lifecycle changes, including the preparation of associated documentation and communication of payroll updates to Payroll Team
- Managing the HR inbox and acting as a point of contact for day-to-day operational HR issues
- Preparing documentation relating to employment matters such as promotions, job changes, references, benefits, and pay
- Support People Team with report management, system updates and general employee queries
- Maintain absolute discretion and confidentiality when dealing with sensitive, or contentious information, while complying with the principles of the General Data Protection Regulation and country specific legislation.
- Provide administrative support to the People team project work and other initiatives.
- Manage and coordinate the new joiners and leavers while working closely with all departments involved to maintain a streamlined process.

**Qualifications and Experience**
- Previous experience working as in an administration role.
- Good administration skills with the ability to multi-task.
- Have the ability to work well under pressure in a fast-paced environment.
- Be technically astute with experience of Microsoft Excel, PowerPoint, and Word.
- Have excellent interpersonal and communication skills and be able to work with and communicate effectively with others in the team. HR background preferably bachelor or masters in HR is desired.

**What we offer in return**:
We are committed to employee development and have an open doors culture where you will have the opportunity to learn from some of the most experienced people in the business. We regularly reward and promote success, and actively encourage staff to take on new challenges and responsibilities to aid progression.

Our remuneration package also includes our competitive pension contributions, private healthcare life assurance cover, company contribution to gym membership, wellbeing workshops and activities, company parties, lunch contribution each week and much, much more

At Portland we take a flexible approach to work and encourage our colleagues to do the same. All our roles are open to flexible working requests, and we will consider all options during our recruitment process. This includes but is not limited to: flexible hours, home working, compressed hours and job sharing.

In addition, every permanent member of staff that works at Portland is eligible for our annual profit share. When Portland thrives, all of our people share in that success.

**Other information

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