Personal Assistant to The Chief Executive Officer

2 weeks ago

Birmingham, United Kingdom Birmingham Ormiston Academy Full time

**JOB DESCRIPTION**

**POST TITLE**:Personal Assistant to the Chief Executive Officer

**RESPONSIBLE TO**:Chief Executive Officer

**SALARY**:SCP 24 - FTE £31,099 prorated to £27,078

**WORKING PATTERNS**:Full Time (37.5 hours per week)/Term Time Only (39 weeks)

**CLOSING DATE**:Monday 10th July 2023

**INTERVIEW DATE**:Friday 14th July 2023

**START DATE**:As soon as possible

**JOB PURPOSE**

To provide highly professional and wide-ranging operational support to the Chief Executive Officer to ensure the smooth and effective management of the day to day running of the BOA Group.

**DUTIES AND RESPONSIBILITIES**

**Executive Support**
- Take initiative as appropriate especially in the Chief Executive’s absence.
- Handle sensitive and complex issues in a professional and objective manner at all times.
- Work flexibly to meet agreed deadlines and targets.
- Management of the Chief Executive’s workload, including reminders of impending deadlines and proactive time management to ensure work is completed.
- Maintain office systems, data management and filing to ensure the office spaces are tidy and organised, conducive to efficient working practices.
- Proactively manage the Chief Executive’s diary to maximise efficiency and ensure demands of the Chief Executive’s time are triaged and prioritised appropriately and organise travel and accommodation as required.
- Organise meetings and appointments on the Chief Executive’s behalf and attend and participate as required with a range of internal and external stakeholders. This may involve producing agendas, minutes, arranging catering or travel and meeting and greeting visitors at all levels of seniority.
- To provide a courteous, professional, confidential and knowledgeable point of contact for people both within and outside the Academies who wish to communicate with the Chief

Executive.
- Miscellaneous tasks to support the Chief Executive, which will vary day to day; e.g. undertaking research and analysis for projects, governance reporting etc.

**Human Resources**

PA to the CEO JD Page 1 June 2023
- Work with the Chief Executive and other stakeholders to support human resources across the

Group by providing administrative support, organising meetings, booking rooms and keeping accurate records.
- Ensure the Chief Executive is appropriately briefed in relation to HR matters and to escalate actions accordingly and in line with policy and procedure.
- Work with the Group’s HR business partner and employment law advisor and seek advice on complex matters as appropriate under the direction of the Chief Executive and other senor staff.

**Governance**
- Work with the Clerk to the Governors and Trust Board to ensure governance meetings are held required and that meetings are serviced adequately.
- Work with the Chief Executive and the wider senior and operational leadership teams to ensure papers are produced for meetings in a timely fashion and to a high quality.
- Support the Chief Executive to ensure actions from governance meetings are cleared in a timely fashion.
- Build relationships with and act as a first point of contact for governors, trustees and committee members.

**General Duties**
- To uphold the vision and values of the Group in every aspect of the role;
- Develop strong working relationships both personally and on behalf of the Chief Executive with internal and external stakeholders; including, trustees, governors, members, representatives from employer partners, the DfE and ESFA.
- To lead by example and model the highest professional standards to staff, students, parents and partners in all aspects of the role;
- Working with other colleagues, play an active role in delivering BOA Group priorities, culture and vision;
- To meet regularly with the Chief Executive Officer and be accountable for your own performance management;
- To attend meetings as required;
- To ensure effective use of resources to the benefit of all staff and students;
- To comply with health and safety rules and legislation, ensuring the safety of students and staff at all times;
- To comply with all policies and procedures of the BOA Group.

**Any other duties commensurate with the level of this post and as directed Chief Executive Officer.**

PA to the CEO JD Page 2 June 2023

**PERSON SPECIFICATION FOR PERSONAL ASSISTANT TO CHIEF EXECUTIVE**

The person specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively:
**REQUIREMENTS Essential/**

The post holder must be able to demonstrate: Desirable

**QUALIFICATIONS**

GCSE (or equivalent) grade C or above in English and Mathematics E

Evidence of continuing professional development E

Educated to A Level/Level 3 D

Higher education or relevant professional qualifications in HR, business or project D management

**EXPERIENCE**

Experience of working as a personal assistant at senior level E

Demonstrable experience in producing high quality professional c

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