HR/payroll and Operations Assistant

6 months ago


Rotherham, United Kingdom Investing in Women Full time

HR/Payroll and Operations Assistant - Fixed Term Appointment 12 Months

A leading organisation in the field of fusion energy is pioneering advancements in partnership with industry and research. The goal is to bring fusion electricity to the grid, supported by tomorrow's power stations. This organisation embraces core values: Innovative, Committed, Trusted, and Collaborative.

**As an employee, you will benefit from**:

- Outstanding defined benefit pension scheme.
- Corporate bonus scheme of up to 7% and a relocation allowance (if eligible).
- Flexible working options, including family-friendly policies and the right to request flexible working from the start of your employment.
- Employee Assistance Programme and trained Mental Health First Aiders.
- Generous annual leave allowance starting with 25 days, plus 3 days Christmas closure and 2.5 privilege days, in addition to UK bank holidays.
- Wide range of career development opportunities.
- A vibrant culture committed to equality and being fully inclusive.
- The salary for this role is £25,030 + excellent benefits and pension. This is a hybrid role, with 50% of your time onsite and working hours can be flexible.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS), including The Disclosure & Barring Service (DBS) checks for criminal convictions.

**The Role**

**As HR / Payroll and Operations Assistant, you will play a pivotal role in**:

- Managing the end-to-end payroll system processes for all employees within the ERP system. This includes creating and maintaining system records, advising on and improving processes to ensure accurate data for outsourced payroll and pension providers, and enabling true monthly payments and pension forecasts.
- Coordinating various payroll actions in line with fixed deadlines and governance requirements, liaising with management, employees, and business partners/advisors, calculating salary amendments, producing amendment letters, and peer reviewing team pay actions to ensure accuracy and provide correct information to individuals.

**Additional Responsibilities**:

- Manage the People Department service management system (helpdesk) on a rota basis, responding to employee requests and issues, distributing sensitive queries to Finance, Procurement, Business Systems, and other areas of the People team. Ensure queries are allocated and responded to in a timely manner and treated in accordance with GDPR regulations.
- Take responsibility for the internal relocation process, including reviewing relocation claims from new starters, issuing relocation acceptance letters, and providing guidance and advice within government guidelines. Calculate relocation recovery for leavers, liaising with the Finance team and employees regarding salary recovery and repayment plans.
- Carry out new starter inductions, providing useful information on processes, systems, entitlements, benefits, and pensions to ensure a smooth and welcoming onboarding process. Be the first point of support for new starters and assist with queries.
- Process added years, AVCs, partial retirement, and retirement requests in line with the organisation’s pension scheme regulations. Support and guide employees with pension-related queries and calculations, liaising with the external pensions office.
- Process maternity, paternity, adoption leave, and shared parental leave requests in line with statutory regulations. Support and advise employees on policies, calculations, and entitlements, ensuring the accuracy of pay data for payroll purposes.
- Manage the monthly processes of probation, half and off pay, missing sick notes, and unpaid leave in respect of the organisation’s terms and conditions.
- Securely store personal data within SharePoint and ensure timely and secure uploads.
- Maintain employee data regarding annual leave balances and organisational restructures within the ERP system, ensuring high accuracy.
- Continuously improve processes, identifying opportunities to simplify working practices, guidance, and checklists.
- Utilise a variety of IT systems with a high level of proficiency.

**Qualifications**

**Essential Requirements**:

- Solid administration experience, ideally with HR or Payroll.
- Excellent organisational skills, attention to detail, and ability to work to deadlines.
- Competent IT and Excel skills.
- Excellent interpersonal and customer service skills.

**Additional Information**

**Job Type**: Fixed term contract
Contract length: 12 months

Pay: £25,000.00-£25,030.00 per year

Work Location: Hybrid remote in Rotherham



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