Apprentice HR Assistant

6 months ago

Peterborough, United Kingdom Savills Graduates Full time

**Job title**

Apprentice HR Assistant

**Job Location**

Peterborough

**Current Team Information**

Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeing offer, our capability to facilitate flexible working and our support to enjoy a healthy work life balance.

You will be working in a fast paced team with a direct client group of circa 6500 employees. The immediate team is made up of a HR Shared Services Manager, HR Coordinator, 2 Senior HR Administrators and 4 HR Administrators.

You will also benefit from being part of the wider HR team within the business which will provide a great opportunity to work alongside knowledgeable, collaborative and friendly HR professionals.

**About this role**

We are excited to offer an exceptional opportunity for a dedicated Apprentice HR Assistant to join our dynamic Human Resources team based in Peterborough. This entry-level position is designed for someone eager to begin their career in HR, offering a blend of learning with practical hands-on experience.

This is a proactive, varied and busy role providing organisational, administrative and general HR support across all our divisions.

You will be representing the HR team, supporting employees and building relationships with managers and teams across the business.

**Responsibilities**:

- Provide assistance to employees with regards to utilising MyHR and in understanding internal processes, acting as a first point of contact providing support and guidance.
- Produce ad-hoc and monthly HR reports.
- Ensure that employee records are updated and maintained accurately.
- Develop and maintain active communication both within the team and wider divisions.
- Keep up to date with legislative changes and ensure compliance and best practice is adhered to.
- Assist with annual appraisal processes, including answering queries and providing reports/statistics.
- Liaise with managers to ensure fixed term employments are extended or ended accordingly.
- Logging and tracking family leave requests and dealing with any associated correspondence.
- Responsible for providing general HR advice in line with the employee handbook.
- Create contracts and ensure the timely completion of the onboarding process.
- Process employee change of terms and conditions as well as supporting with the leaver process, ensuring documents are completed and Payroll notified in a timely manner.
- Adding and removing job vacancies from the Company’s internal job tracking system.
- Responding to external reference requests.
- Supporting with the Loyalty Award, Refer a Friend and Alumni schemes.

**Employee Relations**:

- Reviewing monthly sickness returns and liaising with managers to ensure HR sickness records are accurate.
- Monitoring sickness notifications and working with the HR Advisor to address any absence issues.
- Tracking and reporting on 3 month and 6 month probationary periods and escalating matters to the HR Advisor.
- Reporting on exit interviews where necessary.
- Holiday reporting and following up with managers.

**Other Responsibilities**
- Coordination of Occupational Health referrals and assisting with follow-up actions.
- Assist with team projects and helping to drive improvements in the team and Divisions.
- Develop and maintain active communication both within the team and wider Divisions.
- Keep up to date with legislative changes and ensure compliance and best practice is adhered to.
- Processing invoices using the internal MyPurchasing system.
- Organising and booking team travel.
- Updating HR team organisation charts.

**How you’ll make an impact**

You’ll need to have:

- Good understanding of data and excel
- Ability to work under pressure and meet deadlines
- Strong communication skills, both written and verbal
- Strong problem-solving and decision-making abilities
- Strong organisational and administrative skills
- Ability to work well in a fast-paced environment and handle multiple tasks simultaneously
- Ability to work well in a team environment and support fellow team members
- Diary management

**Training**

Level 3 CIPD HR qualification.

On the job training is provided to ensure all the required knowledge and experience is obtained throughout the apprenticeship to qualify successfully.

**Career development**

We ensure that your Continuing Professional Development (CPD) is current and that all staff are fully up-to-date with changes to legislation and business needs.

**Benefits**
- 25 days (5 weeks) annual leave
- Competitive Pension Plan
- Life Assurance
- Private Medical Scheme (invitation after one years’ service)
- Employee discounts - save money using our My Rewards on thousands of discounts and offers
- Cycle to Work Scheme
- Interest free season ticket loan

**Assessment for this role**
- Application F

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