Global HR

17 hours ago

Feltham, United Kingdom Brinks UK Full time

**Global HR / Office Coordinator**

**Location**: Based in our office in Feltham, Middlesex (near Hatton Cross tube station / LHR), with some flexibility to work from home, managing the administration for the team and senior managers.
**Salary**: £28,000 - 30,000pa + bonus
**Contract**: Full time, permanent. Hours are 09.00 to 17.30 hours (40 per week). You will also receive 25 days holiday (plus Bank Holidays), individual BUPA cover (after probation), annual bonus and parking on site.

Brinks UK are now recruiting for a Global HR/Office Coordinator to join our team

**About the role**

The Global HR/Office Coordinator executes HR administration and supports the HR team on global HR projects which are rolled out to approx. 26,000 employees across 26 countries (Europe & Asia Pacific) and supports head office and associated personnel in theachievement of the organisation’s business objectives by providing day-to-day administration.

This role makes recommendations to the HR Director, regarding administrative policy and procedure decisions, and advises staff regarding company travel.

**Key Duties / Responsibilities**
- Provide administrative support to the top management team including Vice President HR & Senior VP Finance in this Global Head Office. Duties include but are not limited to diary management, processing expenses, invoices, responding to enquiries etc.
- Global travel planning for multiple stakeholders (managing busy travel schedules for up to 15 people, some of them based in other countries i.e., Netherlands, Israel, Turkey)
- Plan & deliver team events and meetings in collaboration with others (catering planning & order, visitors registration, materials distribution etc.) Manage and oversee day-to-day running of a busy office (post, stationery & grocery orders, work closely withthe maintenance/cleaning team and all contractors, manage contracts)
- Act as the first point of contact for the global head office team and the office.
- Provide personal assistant support to the Senior leaders when requested, thereby proficiently alleviating their administrative workload
- Oversee and manage the staff travel process and coordinate travel arrangements; research flight prices, gather supporting letters for visas, arrange hotel accommodations and taxis, and make bookings accordingly to support Head Office Managers
- Undertake audits to ensure compliance and consistency of HR operations globally
- Provision of day to day HR services including the management of HR files and documents, benefits administration, assistant with recruitment
- Compile and produce accurate global and UK specific reports (including, pension, KPI, and ad-hoc reports) for distribution, analysis, and action by management
- Support, assist and the coordination of global event management and project launches.
- Provide efficient daily administrative services for all HO departments; including managing incoming/outgoing post, arranging couriers, act as telephone switchboard, coordinate meeting room calendars, and provide meeting administrative support (including preparingattendee/visitor lists, ordering lunch, booking evening entertainment, etc.), and act as visitor contact for visitor queries (advising on hotels, taxis, driving instructions, etc.
- Oversee staff expense and invoice approvals process; review all expense reports (prior to submission for approval) for all Head Office staff to ensure costs claimed are accurately reported
- Oversee office and building facilities maintenance and manage external suppliers, reviewing supplier contracts, service level agreements, terms and conditions to ensure the delivery of agreed service and effective working conditions
- Manage petty cash box, direct debits reconciliation, processing and banking cheques (including confidential payments).
- Coordinate with the Company legal team to complete paperwork, including obtaining signatures, arranging notary, etc. as per the company’s requirements
- Review and manage all administrative invoices
- Lead by example and champion the values and behaviours of the organisation to promote a culture of accountability, customer focus, and trust

**What we need from you**

**Essential**
- Minimum of 5 grades A-C at GCSE (or equivalent), including Math and English
- Demonstrable experience in an equivalent or similar administration role
- Proven experience establishing administration systems
- Previous exposure to, or the ability to understand complex international organisational structures
- Strong English Language proficiency
- IT literate (Microsoft Office packages; including Visio)

**Desirable**
- Previous experience of working in a HR Office environment
- Must be able to liaise with the Senior Leadership Team

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