Office Administrator

4 months ago


Leeds, United Kingdom Mitsubishi Power Europe, Ltd Full time

Reporting to the **General Manager**, the **Office Administrator** will be responsible for the overall administration and delivery of company policy and systems relating to the upkeep and improvement of the Leeds office facilities. Through close contact with vendors as well focusing on their performance and cost, the Office Administrator will work to ensure the business is getting the best service possible for the most competitive price. Maintaining services to meet the legal requirements of the facilities and associated documentation as part of the integrated management system is key to the role.

**Role Responsibilities**
- Assist in ensuring a safe, secure, and well-maintained facility that meets current health, safety, security and environmental standards.
- From identified areas for improvement and recommended actions from an annual management reviews, assist GM in establishing local HS&E objectives and KPIs, and develop the office’s QMS Action Plan.
- Arrange for workplace inspections and arrange for records of inspections and minutes of meetings to be made.
- Maintain the Location Management File
- Undertake and regularly review risk assessments for the facility and communicate the results
- Facilitate and manage contractors or other parties carrying out work within the office
- Implement and review annually the Emergency Preparedness Plan, the Environmental Impacts and Aspects Assessment and Legislation Register.
- Assist with the preparation and attend audits and review the suitability of proposed corrective and preventive measures with the GM
- Monitor, record/analyse monthly records of paper, waste, utility use (electricity, gas and water) information as it relates to CO2 emissions
- Manage and maintain management system records held in the QHSE File;
- Support the identification and achievement of QHSE related initiatives/objectives
- Co-ordinate and provide QHSE related input into management meetings
- Promptly co-ordinate the closure of NCR corrective and preventive actions
- Ensure records of training attendance and evaluation are retained in the QHSE File;
- Escalate unresolved audit findings which are not closed out within agreed timescales to management;
**Experience & Skills Required**
- Vocational training preferred, A levels or degree acceptable. Although not required, NEBOSH would be preferred.
- Health & Safety/Facilities experience and/or training or equivalent combination of education and experience.
- Strong MS package skills
- Always maintain the highest degree of honesty and integrity
- Good communication, organisational, time management
- Dependable and reliable
- Numerate and literate
- Project Management experience would be advantageous
- Knowledge/Skill: General knowledge of following areas is advantageous.
- First Aider Essential (or willingness to obtain)
- Fire Marshall Essential (or willingness to obtain)
- IOSH Managing Safely Essential (or willingness to obtain)

Mitsubishi Power headquartered in Yokohama, Japan, is a global leading company in the field of thermal power and environmental technologies. We can handle the entire production process from the development, design, manufacturing, construction and commissioning to after-sales service for thermal power plants.

The company has a total of 66 subsidiaries across 17 countries and was established as a joint venture in February 2014, bringing together the thermal power divisions of Mitsubishi Heavy Industries Ltd. and Hitachi Ltd.. Mitsubishi Power employs 18,300 staff worldwide and provides solutions for the improvement of operating thermal power generators using the latest digital technology.

Mitsubishi Power Europe is a 100% subsidiary of Mitsubishi Power. As a leading global company in the field of thermal power generation systems and environmental technology, we will continue to meet the expectations of our clients based worldwide in order to contribute to the future of a sustainable society.


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