Project / Site Administrator (12 Months)

5 months ago

Ilford, United Kingdom ALSTOM Full time

Req ID:444375

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

**Location: London (Ilford), United Kingdom**

**Appointment Basis: 12- months, On Site**

Could you be the full-time **Project/Site Administrator (12 months)** in **London (Ilford), United Kingdom** in we’re looking for?

**Your future role**

We’ll look to you for:

- PROJECT INFORMATION: Liaising with project team to coordinate information and compiling reports and presentations, sharing agendas and administering Teams and SharePoint sites for project reporting
- Provide a confidential, effective and professional service to the project team
- Provide on-site support to project director and team as required for example, managing meeting rooms, notice boards, greeting visitors
- Provide assistance and support to continuously improve project time efficiency, communication and organization
- COMPLIANCE: Manage signatures of Competition Guidelines/NDA and access to information; ensure notice boards have updated EHS information; administer office safety inspections
- MEETINGS: Arranging meetings and workshops including room bookings, equipment, refreshments, taking minutes
- PURCHASE ORDERS: Initiate POs and Shopping Carts then manage the life cycle through to ensuring payment of invoices
- CUSTOMER: Become a reliable point of contact for customers and build relationships
- OFFICE MANAGER: reception of visitors, room allocation, post, invoices, lunches,
- TRAVEL: Travel arrangements, bookings and expenses
- DIARY: Diary management and coordination
- ON-BOARDING OFFICER: Provide all the necessary support to new comers in the team including assistance with new equipment, PPE, documents, site familiarization, introduction to the team
- DOCUMENT CONTROL: Competency on document management systems sufficient to provide assistance to and cover for Document Controller.

**All about you**

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:
Mandatory:

- GCSE’s grades 9-4, or equivalent qualifications including English, Maths
- 3-5 years’ experience as Project/ administrator
- IT skills - competent user of Microsoft Office including Word, Excel, Powerpoint, Outlook, Teams, SharePoint
- Company’s intranet & travel bookings
- Company’s Purchase Order process
- Good knowledge of Alstom & other functional areas within the organization
- Basic knowledge of domestic market

Desirable:

- Experience in Rail industry

**Things you’ll enjoy**

Join us on a life-long transformative journey - the rail industry is here to stay, so you can grow and

develop new skills and experiences throughout your career. You’ll also:

- Enjoy stability, challenges and a long-term career free from boring daily routines
- Work with new security standards for rail signalling
- Collaborate with transverse teams and helpful colleagues
- Contribute to innovative projects
- Steer your career in whatever direction you choose across functions and countries
- Benefit from our investment in your development, through award-winning learning
- Benefit from a fair and dynamic reward package that recognises your performance and potential,

plus comprehensive and competitive social coverage (life, medical, pension).

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one

of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to

hear from you

Important to note: As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you

**Important to note**

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

**Job Type**:Experienced

**Job Segment**:Developer, Sharepoint, Document Control, Document Management, Technology, Administrative

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