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Pds Administration and Supplies Officer

4 months ago

Chilton, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 265511**Salary**:

- £22,479 - £23,456- pro rata**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Chilton, OxfordshireAbout the job

**Job summary**:
**Job title -** PDS Administration and Supplies Officer - office-based

**Profession**:

- Administration and Clerical

**Directorate **- RCE, Science

**Full Time equivalent** - 15 hours per week

**No of Roles** - 1

**Contract Type** - Permanent

**Location **- Chilton, Oxfordshire - **you will need to reside within a commutable distance of this location.**

**This job would be particularly well suited to someone wanting to work during school time hours.**

**Grade & Salary -** Grade AO - £22,479 - £23,456 per annum, pro rata
- For further details please refer to the Information Sheet
- Starting Salaries & Benefits attachment_

**Job Overview**

The Personal Dosimetry Service (PDS) is a commercial service, approved by the Health & Safety Executive (HSE), and accredited to ISO/IEC 17025. PDS serves over 5,500 employers working with ionising radiations in the industrial, research and medical sectors, by assessing the radiation doses to their employees. This is carried out by means of passive personal dosemeters, which are worn by the employee for a period then returned to PDS for processing and reporting. The service also helps build experience which informs UKHSA’s advice to government and users of radiation and makes a significant contribution towards RCE’s annual income. The PDS is a group of around 25 staff, plus 12 bank staff, who issue and assess doses from dosemeters to over 80,000 workers in the UK and overseas.

**Job description**:
**Job summary**

The postholder will work collaboratively with all members of the PDS team within RCE to provide an accurate and effective administrative support service.

The post holder will be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties, many of which will help contribute to emergency response capabilities in line with RCE’s emergency response plan and responsibilities. PDS also has an emergency response function for population monitoring in the event of a radiation incident.

Due to the flexible nature of our workforce the post holder may work with colleagues who are based across the country at different sites and/or who work remotely. Occasional travel may be required and some manual handling.

**Main Duties of the Job**
- Provide a professional stocks and supplies planning and procuring service for the PDS team which may involve liaising with suppliers and UKHSA Procurement colleagues.
- Provide flexible administrative support in-line with emerging priorities/challenges and during periods of capacity pressure. This will include a reciprocal arrangement to contribute to office cover during absence of other administrative team members, where appropriate to the post holder’s grade. In addition, staff will become familiar with the routine operations and business functions of PDS in order to facilitate business continuity during times of emergencies or other pressures.
- Undertake general office duties as necessary, i.e. maintaining stock level spreadsheets, electronic filing of documents.
- Making telephone enquiries to suppliers, liaising with contractors and other communications.
- Arrange quotes and other suitable alternative options for the business in-line with UKHSA policies and procedures.
- Undertake the training and participate in RCE emergency response exercises which may require typing of correspondence, reports, documents, audio manuscript or draft responses as required.
- Liaise with multi-disciplinary colleagues across UKHSA and externally with suppliers, occasionally at their premises.

**Financial and Resource Management**
- Administer basic financial transactions on UKHSA systems, i.e. place orders and receipt goods/ services on the MAPS system.
- The post holder will be responsible for managing

**Person specification**:
**Essential skills**:

- Two or more GCSE’s including English and Maths or equivalent qualification / or equivalent experience
- Good literacy, accuracy and numeracy skills with attention to detail
- Previous experience working in an office and/or stores environment with a good understanding of business functions and processes
- Commitment and ability to learn new skills, seek information and opportunities for personal development
- Ability to handle sensitive and confidential data and take calls from contacts
- Ability to be effective, flexible and adaptable whilst working in a busy office environment as part of a team
- An understanding of and commitment to equality of opportunity and good working relationships.

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