Personal Assistant

6 months ago

Yeovil, United Kingdom Screwfix Full time

**Overview**

In this role, you will be supporting all Retail Divisional Directors through organising their diary activities allowing them to focus on key tasks and responsibilities. You will support prioritisation and on occasions need to make judgements to support the delivery of key activities, this will include diary management, scheduling of meetings, events and travel.

We believe that a hybrid, flexible working approach offers you - and your colleagues - the best of both worlds. Face-to-face collaboration is an integral part of our warm, friendly culture, so you’ll work from our head office three days a week, working flexibly around our core working hours of 10am-3pm. Beyond that, how, when and where you work is up to you. With a subsidised canteen, free parking and a comfortable, relaxed environment, we’ve worked hard to build an office you’ll want to work in. We also know that, when it comes to school pick-ups and home deliveries, it’s nice to have the flexibility to do both.

**Key responsibilities**
- Provide full PA support to 4 Divisional Directors, working in an agile way to ensure that diaries are effectively managed, working proactively and collaboratively with Retail Directors to ensure alignment.
- Making decisions and recommendations on diary arrangements to optimise time management.
- To support the management of Divisional Director inboxes.
- Prepare materials, agendas and documentation for Divisional Directors’ meetings as well as attending to take notes.
- Supporting Divisional Directors with prioritisation of key tasks/actions to ensure deadlines are met.
- Organise and address internal and external correspondence, ensuring this is actioned in an appropriate way.
- Engage and collaborate with other PAs/colleagues responsible for Director diary management.
- Communicate with senior managers, other Board members or key stakeholders across Screwfix and Kingfisher where required.
- Schedule and manage internal and external events - including off site meetings, team building events and development days.
- Plan and coordinate all travel and accommodation requirements for Divisional Directors.
- Flexibility to attend off site meetings and occasional site visits.
- Manage invoices and receipts throughout the month in addition to collating and actioning Divisional Director expenses.
- Create and manage induction plans for new Area Managers.
- Manage annual leave for the Directors and their direct reports.
- Maintain high levels of confidentiality and discretion regarding sensitive information.

**Required skills & experience**
- Previous experience in a Personal Assistant role.
- Highly skilled in Microsoft Outlook.
- Competent user of Microsoft PowerPoint, Excel and Word
- Confident communicator with the ability to work alongside senior leadership.

**What’s in it for me?**

You do your best when you feel your best, so we’ve chosen benefits that truly matter and support your wellbeing.

**Subsidised canteen**: We offer a great selection of hot and cold food at our subsidised canteen, as well as a warm, inviting place for you to eat. So whether you prefer a packed lunch or an easy life, we cater to all.

**Free parking**: No one wants to spend their mornings circling around the car park. So whether you have a work vehicle or not, there’ll always be a free spot for you and your car.

**Parental leave policy**: We offer Enhanced Family Leave for our UK and ROI based colleagues. Our policies and resources are inclusive for all parents and include enhanced pay terms and generous leave policies. We’ve put everything we think you should know on our dedicated intranet page, ready for when you need it. Find out more on our website.

Other benefits:

- Award-Winning Pension Scheme
- 20% Discounts at Screwfix & B&Q, plus discounts at other High-Street Retailers
- Company Bonus up to 20%
- Award-Winning Apprenticeship Schemes
- MyGym discounts
- Cycle-to-Work Scheme
- Enhanced Family leave
- Retail Trust counselling services
- Life cover

Sustainability at Screwfix

We’re committed to building a better future for our community and our planet. That’s why we’re doing everything we can in six key areas: eliminating carbon emissions, reducing and recycling waste, sourcing responsibly, keeping products in use for longer, selling more sustainable products and providing sustainable packaging. We’re on a mission to put sustainability at the forefront of everything we do. Join us.

We’ve worked hard to create a culture of inclusivity and genuine community. We’re a company built on teamwork, and the best teams are ones in which everyone can share their view. Whatever your background, however you identify, you’ll be listened to, encouraged, and given the tools and training you need to get ahead. You’ll always know where you are with us. We’re open. We’re fair. And we believe in opportunities for everyone.

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