Tier 2 Complaints Officer

5 months ago


London, United Kingdom Ministry of Justice Full time

Salary 1
- The national salary range is £27,223 - £28,613, London salary range is £31,169 - £32,760. Your salary will be dependent on your base location

Number of jobs available 1
- 2

Detail of reserve list 1
- 12 Months

Region 1
- National

City/Town 1
- National

Building/Site 1
- NATIONAL

**Please note**: Some of our MoJ Office locations, such as our Liverpool Justice Collaboration Centre, require higher levels of National Security Vetting. The MoJ is working to open more Justice Collaboration Centres and Justice Satellite Offices over time. Click here to learn more about where our currently open Justice Collaboration Centres and Justice Satellite Offices are, to identify where you may be based and understand National Security Vetting requirements of each location.

Grade 1
- EO

Organisation Grade for MoJ 1
- EO

Post Type 1
- Permanent

Working Pattern 1
- Full Time, Part Time, Part Time/Job Share, Flexible Working

Role Type 1
- Administration / Corporate Support, Operational Delivery, Quality, Secretarial

Job description 1

**Position**: Tier 2 Complaints Officer (x2 posts)

**Location**: National: OPG offices are in Birmingham and Nottingham and this role will require some travel to the Birmingham office.

**Band**:EO

**Contract Type**: Permanent

**Overview**

The Office of the Public Guardian (OPG) protects people in England and Wales who may not have the mental capacity to make certain decisions for themselves, such as about their health and finance. This role will be critically important to achieving our vision of protecting and empowering people who may lack capacity, providing support to those who act on their behalf and promoting future choice and planning in advance of a lack of capacity.

You will be part of the Tier 2 Complaints Team, which is part of the wider Public Guardian's Office.

Your main role will be to investigate tier 2 complaints and draft responses for the Public Guardian (PG) and Senior Leadership Team, in particular correspondence sent directly to the PG by customers and MPs and provide assistance to Parliamentary and Health Service Ombudsman (PHSO) enquiries. You will also be required to draft responses on behalf of MOJ and OPG ministers.

**Key responsibilities include but are not restricted to the following**:

- Investigate and respond to complaints and correspondence within 10 working days and actively seek feedback on your letters to ensure continuous improvement.
- Draft responses and submissions for Ministers and provide assistance to independent Ombudsman enquiries.
- Liaise with teams across OPG including legal, information assurance and policy teams to help resolve complaints, seeking up to date and relevant information to strengthen complaint responses.
- Provide feedback to relevant business areas to ensure the reasons for complaints are resolved.
- Manage the OPG Complaints inbox to a high standard; red flagging tier 2 complaints to be allocated to team members via folders within inbox; identifying which complaints team or area to send other complaints/queries and send these on accordingly.
- Build relationships and work with teams across the organisation to resolve these problems, looking to reduce or eliminate similar complaints in the future - attend appropriate workshops on process changes to provide a complaints/customer perspective.
- Provide complaints data to the wider business to assist with ongoing customer focused work and priorities.
- Provide support and guidance and deliver bespoke complaints training to tier 1 complaints teams and other teams as necessary.
- Attend any relevant meetings and act as a complaints representative as required.
- Any additional tasks appropriate to the grade as required.

**Essential criteria**:

- Previous experience of complaint handling. **(Lead criteria)**:

- Excellent written and verbal communication skills with the ability to present complex messages to a range of audiences.
- IT skills including proficiency in MS Word, Excel and Outlook.
- Experience of working to tight deadlines.

**Desirable criteria**:

- Experience of working with a range of stakeholders to achieve positive outcomes for the customer.

**Application process**:
**Sift**

If you are successful at sift, you will be invited to an interview which will follow the Success Profile process.

**Interview**

Your interview will involve **3 parts** testing you against your Behaviours, Strengths, and Technical Skills.

Behaviours assessed at interview:

- Making Effective Decisions (Level 2) - **Lead Behaviour**:

- Delivering at Pace (Level 2)
- Managing a Quality Service (Level 2)
- Communicating and Influencing (Level 2) -** (assessed via written assessment at interview)**

You will also be asked to complete a written exercise prior to the interview taking place.

**Delivery of the written assessment**:
Information relating to strength-based assessments is not provided in advance of interviews.

**Interviews will be held on Microsoft Teams.*


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