Procurement Administrator

4 weeks ago

Stockport, United Kingdom OCU Full time

2024 is continuing to provide sustainable growth within OCU Group. Due to this continued growth, an opportunity has arisen for a Procurement Administrator to join our team in our Stockport Head Office.

The Procurement Administrator plays a vital role in supporting the procurement function by assisting with administrative tasks, managing documentation, and facilitating communication between internal stakeholders and suppliers. This role involves maintaining procurement records, processing purchase orders, and ensuring compliance with procurement policies and procedures.

**Duties and Responsibilities**:

- Receive and review purchase requisitions from internal departments, ensuring accuracy and completeness of information.
- Create and process purchase orders using procurement software or systems, verifying pricing, quantities, and delivery requirements.
- Communicate with suppliers to confirm order details, lead times, and delivery schedules, and track order status to ensure timely delivery.
- Assist in maintaining supplier databases and records, including contact information, contract details, and performance metrics.
- Communicate with suppliers to request quotes, negotiate pricing, and resolve issues related to orders, deliveries, or invoices.
- Conduct supplier evaluations and assessments to assess performance, quality, and reliability.
- Maintain accurate and up-to-date procurement documentation, including purchase orders, contracts, invoices, and correspondence with suppliers.
- Organize and file procurement records in accordance with retention policies and regulatory requirements, ensuring accessibility and confidentiality as needed.
- Ensure compliance with procurement policies, procedures, and regulations, including approval workflows, spending limits, and ethical standards.
- Assist in conducting procurement audits and reviews to identify areas for improvement and ensure adherence to best practices and compliance requirements.
- Prepare reports and data analysis on procurement activities, expenditures, and supplier performance, providing insights and recommendations to support decision-making.
- Monitor procurement metrics and key performance indicators (KPIs), tracking progress towards goals and objectives, and identifying opportunities for cost savings or process improvements.
- Provide administrative support to the procurement team, including scheduling meetings, preparing agendas, and taking meeting minutes.
- Coordinate with internal stakeholders, such as finance, operations, and inventory management, to ensure alignment of procurement activities with organizational needs and objectives.

**Skills and Experience**
- Previous experience in a procurement or administrative role, preferably in a similar industry or sector.
- Knowledge of procurement processes, procedures, and terminology.
- Proficiency in using procurement software or systems (e.g., SAP, Oracle, Coupa) is desirable.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.
- Excellent communication and interpersonal skills, with the ability to liaise with internal stakeholders and external suppliers professionally.
- A qualification in procurement, business administration, or a related field may be advantageous.
- Familiarity with relevant procurement regulations and compliance requirements (e.g., EU procurement directives, GDPR).
- Ability to work independently and collaboratively in a team environment, demonstrating initiative and problem-solving skills.
- Commitment to maintaining confidentiality and integrity in handling sensitive procurement information.

**Company Information**

Established in 1994, OCU Group is one of the fastest growing utility engineering contractors in the UK, with a long successful track record in delivering customer-focused civil engineering solutions.

Working directly with many of the country’s leading blue-chip power, water, telecoms, and rail clients, we are looking for the very best talent to join our growing team.

We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment.

We believe that being successful is a choice.

We choose to be successful.

We are OCU, ‘One Company United’.

**We celebrate difference and appreciate diverse backgrounds. We encourage everyone who join us to be themselves at work and create inclusive teams in our workplace.

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