Senior Administration Officer

3 weeks ago


London, United Kingdom Ministry of Justice Full time

Salary 1
- £24,228 - £30,208

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- West Midlands

City/Town 1
- Birmingham, Burton-upon-Trent, Cannock, Coventry, Dudley, Hereford, Kidderminster, Leamington Spa, Nuneaton, Redditch, Shrewsbury, Stafford, Stoke-on-Trent, Tamworth, Telford, Walsall, West Bromwich, Wolverhampton, Worcester

Building/Site 1
- NPS 12 SHERIFFS COURT COVENTRY, CV1 3RY, NPS 135 ABBEY FOREGATE SHREWSBURY, SY2 6AS, NPS 200A WOLVERHAMPTON ROAD CANNOCK, WS11 1AT, NPS 76 WALSALL ROAD BIRMINGHAM, B42 1SF, NPS 826 BRISTOL ROAD BIRMINGHAM, B29 6NA, NPS CENTENARY HOUSE BIRMINGHAM, B33 0NL, NPS GAOL STREET HEREFORD, HR1 2HU, NPS HOPE HOUSE DUDLEY, DY1 4TA, NPS HORNINGLOW STREET BURTON ON TRENT BURTON-ON-TRENT, DE14 1PH, NPS MELBOURNE HSE STOKE-ON-TRENT, ST1 5RQ, NPS MOOR STREET TAMWORTH, B79 9QZ, NPS PRUE EARL HOUSE WOLVERHAMPTON, WV1 3JS, NPS STOURBANK HOUSE KIDDERMINSTER, DY11 6XA, NPS UNITS 1- 4 AND 7 WINDSOR COURT REDDITCH, B97 4BT, NPS UNITY HOUSE WEST BROMWICH, B70 7PQ, NPS WALSALL PROBATION COMPLEX WALSALL, WS1 3QE, NPS WARWICKSHIRE CRIMINAL JUSTICE CENTRE NUNEATON, CV11 4JU, WARWICKSHIRE JUSTICE CENTRE LEAMINGTON SPA, CV32 4EL, NMS Centre City Tower (19th), B5 4UA, NMS Centre City Tower (1st), B5 4UA, NMS Units 8 Frank Foley Way, ST16 2ST, NMS Whitechapel House, TF2 9FN, NMS Elgar House (1st), WR4 9EE

Grade 1
- Other

Organisation Grade for HMPPS 1
- NPS Pay Band 3 National

Post Type 1
- Permanent

Working Pattern 1
- Full Time

Role Type 1
- Administration / Corporate Support

Job description 1

**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good

working order.- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Eff



  • Hillingdon, Greater London, United Kingdom Ribbons & Reeves Full time

    Senior Administrative Officer | Hillingdon Do you have ample patience and strong organizational skills? Can you effectively juggle tasks while remaining composed? Are you knowledgeable about finance and HR departments within educational institutions? Then this role of Senior Administrative Officer may be for you! If so, we are seeking a dynamic,...


  • Hillingdon, Greater London, United Kingdom Ribbons & Reeves Full time

    Senior Administrative Officer | Hillingdon Do you have ample patience and strong organizational skills? Can you effectively juggle tasks while remaining composed? Are you knowledgeable about finance and HR departments within educational institutions? Then this role of Senior Administrative Officer may be for you! If so, we are seeking a dynamic,...


  • London Borough of Hillingdon, United Kingdom Ribbons & Reeves Full time

    Senior Administrative Officer | Hillingdon Do you have ample patience and strong organizational skills? Can you effectively juggle tasks while remaining composed? Are you knowledgeable about finance and HR departments within educational institutions? Then this role of Senior Administrative Officer may be for you! If so, we are seeking a dynamic, energetic,...


  • London, United Kingdom Copthall School Full time

    **8.30-4.30 36 hours per week - Term time (38 weeks) plus 2 weeks out of term time** We are looking to appoint an enthusiastic and motivated Senior Administrator and Compliance Officer to support the school’s administrative team and senior leadership team by using a range of administrative skills, ICT software and organisational skills to ensure the...


  • London, United Kingdom Hays Senior Finance Full time

    Senior Private Office Accountant Employer Location England, London Salary GBP80000.0 - GBP100000.0 per annum Closing date 7 Mar 2024 View more Sector Salary band , , Contract type Hours Where will they be working? You need to or to save a job. Job Details Your new company I am recruiting for a leading London law firm looking for a senior...


  • London, United Kingdom Islington Schools HR Services Full time

    Senior Administrative Officer (Children’s Centre) **SALARY GRADE**: SO1 **ACTUAL SALARY**: £31, 344 - £32,965 per annum **CONTRACT**: 35 hours per week, term-time + 1 week REQUIRED FOR As soon as possible RESPONSIBLE TO School Business Manager and Headteacher You must be passionate about supporting children and families, and contribute to our...


  • London, United Kingdom Bis Recruit Full time

    A start-up Investment company based in St James are seeking an Office Coordinator to ensure that the office runs smoothly. This is a fantastic opportunity for an intelligent and energetic individual with some office administration/management experience. This could be a great opportunity for someone to progress their office management and administration...


  • London, United Kingdom Bis Recruit Full time

    A start-up Investment company based in St James are seeking an Office Coordinator to ensure that the office runs smoothly. This is a fantastic opportunity for an intelligent and energetic individual with some office administration/management experience. This could be a great opportunity for someone to progress their office management and administration...


  • London, United Kingdom Ministry of Justice Full time

    Salary 1 - £23,637 - £29,046 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - North West City/Town 1 - Birkenhead, Bootle, Liverpool Building/Site 1 - Birkenhead Wirral Magistrates, CH41 5HW, LIVERPOOL COMBINED LIVERPOOL, L2 1XA, South Sefton Magistrates, L20 3BJ Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay...

  • Senior Administrator

    3 weeks ago


    London, United Kingdom Silvermann Full time

    Job Title: Senior Administrator Job Description:  We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative operations, managing administrative staff, and ensuring efficient office functioning. The ideal candidate will have a proven track record...

  • Senior Administrator

    3 weeks ago


    London, United Kingdom Silvermann Full time

    Job Title: Senior Administrator Job Description:  We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative operations, managing administrative staff, and ensuring efficient office functioning. The ideal candidate will have a proven track record...


  • London, United Kingdom Ministry of Justice Full time

    Salary 1 - £24,228 - £30,208 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - Wales City/Town 1 - Caernarfon, Colwyn Bay, Flint, Wrexham Building/Site 1 - NPS 25 CONWAY ROAD COLWYN BAY, LL29 7AA, NPS UNIT 6 FLINT, CH6 5YN, NPS WREXHAM TECHNOLOGY PARK WREXHAM, LL13 7YX, NPS CAERNARFON PROBATION OFFICE, LL55 1BN Grade 1 -...

  • Senior Administrator

    22 hours ago


    London, United Kingdom Silvermann Full time

    Job Title: Senior AdministratorThe full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.Job Description:We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative...


  • London, United Kingdom Val Wade Recruitment Full time

    Senior Administrator, Non-profit Membership Body, Central London, Permanent, £26,000-£28,000 p/a Our client, an International Membership Organisation, based in Central London is looking for a senior administrator to join their team and help with the dad to day administration and support to the Divisions Department. Main responsibilities - Developing and...


  • London, United Kingdom University of Wales Trinity Saint David Full time

    **Job Ref** **50891** **Location** **London** **Salary** **£27,929 - £31,411 per annum pro rata** Vacancy Reference: 50891 Senior Administrative Officer: Finance Business Support Part Time, Permanent (22.2 hours, 0.6 FTE) Weekend Delivery **Salary**: Grade 5 / £27,929 - £31,411 per annum plus a London Weighting Allowance (pro rata) Location:...


  • London, United Kingdom The Crowd Full time

    Our client, a prestigious and desirable international architecture practice, are seeking a Senior Office Coordinator to join their collaborative team in London. As the Senior Office Coordinator, you will play a pivotal role in ensuring smooth operations and devising innovative strategies to fulfil our client’s objectives. Within this role, you will be...


  • London, United Kingdom The Crowd Full time

    Our client, a prestigious and desirable international architecture practice, are seeking a Senior Office Coordinator to join their collaborative team in London. As the Senior Office Coordinator, you will play a pivotal role in ensuring smooth operations and devising innovative strategies to fulfil our client’s objectives. Within this role, you will be...


  • London, United Kingdom Ministry of Justice Full time

    Salary 1 - £24,228 - £30,208 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - North West City/Town 1 - Accrington, Barrow-in-Furness, Birkenhead, Blackburn, Blackpool, Bootle, Burnley, Carlisle, Chester, Chorley, Crewe, Huyton, Kendal, Lancaster, Liverpool, Penrith, Preston, Runcorn, Skelmersdale, Warrington,...

  • Senior Administrator

    3 weeks ago


    Greater London, United Kingdom Silvermann Full time

    Job Title: Senior AdministratorJob Description: We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative operations, managing administrative staff, and ensuring efficient office functioning. The ideal candidate will have a proven track record of...

  • Senior Administrator

    3 weeks ago


    Greater London, United Kingdom Silvermann Full time

    Job Title: Senior AdministratorJob Description: We are seeking a highly skilled and experienced Senior Administrator to join our team. The Senior Administrator will be responsible for overseeing daily administrative operations, managing administrative staff, and ensuring efficient office functioning. The ideal candidate will have a proven track record of...