Executive Support Officer
1 month ago
Contract to start 01-02-23 until 28-04-23 with a possible extension.
**About the role**
The principal purpose of the Leader’s Office is to support Kensington and Chelsea Council’s Leadership Teamin achieving their constitutional duties, the key strategic priorities of our Council Plan, and in their role serving the diverse communities of the borough, putting community involvement and Grenfell recovery at the heart of everything we do.
As an Administration Assistant working in the Leader’s Office, you will play an important part in the work of the Council and the Leadership Team. Reporting into the team’s ‘Operations’ function and working on a day-to-day basis alongside the Strategic Advisors, your main responsibility will be to provide administrative and diary support to members of the Leadership Team.
Success in this role requires a high level of enthusiasm and initiative, the ability to communicate clearly and concisely,, whilstworking collaboratively in a small and high-impact team.
**1.** **DESCRIPTION OF DUTIES**:
Diary Management, in including the arrangement of internal and external meetings and appointments, preparation and despatch of invitations to meetings and events and the monitoring of responses, managing room bookings and refreshments, as required.
- Working alongside the Strategic Advisors, to assist with the preparation and dispatch of meeting reports and papers, arranging printed copies as required
Working alongside the Strategic Advisors to assist with the Lead Member’s casework, updating records and databases and following up on responses, ensuring professional records are kept adhering to GDPR requirements
Working with the Strategic Advisors to handle confidential correspondence when necessary and respond to enquiries via telephone, post or in person. This includes supporting some of our most vulnerable residents to assist in linking them with the services they require.
Arranging travel and booking transport as required
Assisting with basic IT queries relating to the Lead Members
Assist with welcoming external visitors to the Town Hall, providing refreshments as required
**Qualifications**
**Skills, Experience and Attitude**
Demonstrable previous experience of managing multiple complex diaries at senior executive level
Attention to detail, good planning, organisation, and time management skills
Ability to work without supervision, using own initiative to prioritise own and others’ needs to tight deadlines
Effective communication skills both written and oral
Experience of working with confidential / sensitive information
Ability to work well in a team. Able to work productively and collaboratively in a busy and changing environment
Previous experience of delivering a wide range of administrative functions
Willing to learn and master knowledge, skills or systems required for your work. Ability to follow processes and procedures
Able to demonstrate our values and behaviours (please see below)
Well-presented, personable, and able to express yourself clearly and confidently
5222892-01-23
**Salary**: £21.10 per hour
Schedule:
- Monday to Friday
Reference ID: 5222892-01-23
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