Medical Staffing Coordinator

1 day ago


AshtonUnderLyne, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

Medical Rota Coordinator - 37.5 hours - Band 4 - Permanent

An exciting opportunity has arisen for a Rota Coordinator to join our Medical Staffing team here at Tameside Hospital. We are a friendly team that is an integral function within the HR Directorate. You will be one of four Rota Coordinators, reporting to the Medical Staffing Team Leader.

In addition to supporting the coordination of medical rotas, you will be involved in monitoring of Exception Reporting, and providing analysis and feedback. You will play a key role in the planning and execution of junior doctor changeover. You will also be key support to the Medical Staffing Team Leader and Medical HR Manager for the recruitment and retention of Medical Staff across the Trust. You will also work proactively to recruit and develop the Trust Internal Locum Bank.

This is a busy role, and would suit someone ideally with experience of working in a medical staffing environment but no NHS experience needed. To be successful, you will have a strong focus on customer service, excellent IT skills, and the ability to prioritise a busy workload. You will also have the ability to build strong and effective relationships with all your key stakeholders.

The post holder will be part of the Medical Staffing weekend on-call which currently operating on a 1 in 6 rota.

Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children. Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.

We have a clear set of values & behaviours which we expect all of our staff to demonstrate:

- Safety
- Care
- Respect
- Communication
- Learning

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.

**MAIN RESPONSIBILITIES**:
1. To ensure that medical rotas for areas of responsibility are compiled in accordance with the agreed template and issued to medical staff in a timely fashion.

2. In liaison with the HR Business Partner for area of responsibility, to review the rota templates on an on-going basis to ensure they continue to meet the needs of the service, are cost effective and compliant with working time regulations and new deal.

3. To ensure that accurate information is provided to the weekend on-call team on a weekly basis.

4. To ensure annual leave and study leave requests for medical staff are managed in accordance with the Medical Leave Policy and local standing operating procedures, providing advice to managers and clinicians where necessary.

5. To advice, where necessary, on the Locum Booking Procedure and supporting documentation, ensuring that all necessary approval and documentation has been received and checked for accuracy prior to making a locum booking.

6. To act in accordance with the Locum Booking Procedure.

7. To ensure all electronic systems contain accurate information and are well maintained for area of responsibility - for example, closing timesheets on electronic systems.

8. To keep the Directorate Manager/Clinician informed of the progression with filling their gaps on the rota on a regular basis, dealing with any queries they may have, or escalating to the Senior HR Business Partner if required.

9. To ensure invoices are processed on a weekly basis ensuring accurate payment is made.

10. To ensure all pre-employment checks are in place prior to confirming a locum booking in order to minimise any risk to patient safety.

11. To ensure systems are in place (and are being adhered to) in order to maintain accurate records relating to Locum CVs, GMC checks, references, VISA status, vaccinations and DBS.

12. To ensure that there is a clear audit trail for decisions made in relation to rota management, for example, evidence of Directorate Manager and/or Divisional Director approving shifts that exceed the capped rates.

13. To accurately record all data relating to locum bookings in order to support Trust reporting requirements to NHS Improvement and the Board.

14. To assist in the preparation of evidence that may be required for ad-hoc audits.

15. To ensure compliance with any Trust policies appropriate to your role and implement any changes to procedures and legislation, as directed by the Senior HR Business Partner.

16. To work with the Senior HR Business Partner, Divisional Managers and Medical Staffing Assistant to improve systems with



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