Operations Executive

6 months ago

Woking, United Kingdom Acosta Full time

Operations Executive - FlexforceFull TimePermanent

**Join Acosta Europe and work with some of the most exciting and globally recognised brands while being rewarded with a role you will genuinely enjoy.**

We are seeking an **Operations Executive** for our **Flexforce** team to join our team working on a ‘Hybrid’ basis in our Head Office in **Central Woking** (Parking is provided or for any train travellers we are right next to the train station)

Could you bring the knowledge and creativity that could add value to **Flexforce and** **Acosta Europe.** If so, we can offer the opportunity for your experience and knowledge to grow whilst you develop your career in a supportive and dynamic environment.

**Acosta Europe’s Flexforce** team is the UK’s largest dedicated data driven tactical agency. You will work collaboratively to achieve operational excellence on all client activities across our Flexforce business, helping to drive high standards of field performance, insightful and timely reporting to clients and delivering targeted revenue and profit.

**Job Title**: Operations Executive

**Salary**: £25,000 + 5% performance related bonus

**Hours per week**: 37.5 Hours

**Main purpose of the role**:
The Operations Executive role is the heart of the Administrative process within Flexforce. We are passionate about delivering first-class support to our teams and clients, tailored to meet and exceed their needs. We are driven to achieve operational excellence and to develop our skills in line with the clients’ and business’ needs

**Key Tasks and Responsibilities**

**Administration & Data Management**
- Data checking downloaded reports for accuracy, relevancy and field performance
- Flagging issues to relevant Account Manager
- Picking, packing and franking of field mail out and required entering of costs into Flexforce system
- Tracking van sales invoices versus receipts and highlighting discrepancies
- Provide a positive and professional image of Flexforce with all internal and external communications

**Technical**
- Support with loading of relevant scripts in line with client objectives in line with activities
- Support with testing of relevant scripts to ensure accuracy to brief
- Scripts to be in line with standard process
- Support for field team with reporting software queries
- Communicate completion of updates together with any potential impacts to users
- Load store lists and ensure are made active on correct dates

**Fleet Management**
- Support with booking/ managing hire cars
- Main point of contact for all fleet related queries updating all relevant systems
- Accidents
- Managing deductions for driving offences, damages to hire vehicles

**Call file Management**
- Ensure calls are added/ removed when required and that address and sub contractor details are always accurate
- Support with any requirements for changes to call file
- Highlighting closed store to Insight team for management of master databases
- Use of Geoplan territory planning tool

**Reporting**
- Completing basic reporting, where no analysis of data is required (downloads into charts / graphs / reports) with use of basic formulas such as vlookups
- Support Account Manager with Day 1 insight and reporting

**Support for Account Briefing Process**
- Ensure activity briefs are produced (if appropriate) and sent to the field
- Ensure any visual aids are compiled for the field
- Ensure relevant information is set up in relevant systems

**Financials**
- Management of inbound expense claims from sub-contractors and entering onto Flexforce system

**Client Communication (if applicable)**
- First point of contact for the client regarding operational queries

**New Business (if applicable)**
- Support as appropriate with New Business Projects

**Client Review Presentations (if applicable)**
- Help in building client review presentations
- Analysing required operational information, and ensuring the output is relevant for the client’s needs
- Building PowerPoint presentations to simplify the findings and outputs

**Strategic Direction**
- To play an active part in the strategic direction of the client accounts and business
- To review and propose new ways of working for current processes / procedures

**Other Requirements**
- Minimum of 1 day in the field and 1 meeting attendance per quarter
- Regularly always read and follow Company policies and procedures. Polices can be found on the intranet or by asking a member of the HR Team.
- Take personal responsibility to comply with Health & Safety Regulations
- Take responsibility for your own personal development and ensure all mandatory training is completed on time
- Adhere to all General Data Protection Rules and policies (GDPR)

**JOIN THE TEAM**

Got what it takes?

  • Operations Management Executive

    2 weeks ago

    Woking, Surrey, United Kingdom C&E Recruitment Full time

    Executive Hotel Operations PositionWe are currently looking for an accomplished Executive Hotel Operations professional to lead our team at a stunning hotel near Woking. As a key member of our management team, you will play a pivotal role in driving hotel performance and exceeding guest expectations.Job OverviewIn this challenging yet rewarding role, you...

  • Draught Operations Executive

    6 hours ago

    Woking, United Kingdom Asahi UK Full time

    Company Description Asahi UK aims to enrich consumer experiences through innovation, high-quality service and an exceptional portfolio of premium beer, ale and cider brands including, Peroni Nastro Azzurro, Asahi Super Dry, Meantime, Fuller’s London Pride and Cornish Orchards. Our aim is to be the leading super premium beer business in the UK, through a...

  • Marketing Operations Executive

    1 week ago

    Woking, Surrey, United Kingdom CV-Library Full time

    Marketing Operations Executive Job DescriptionAs a Marketing Operations Executive, you will play a crucial role in driving and enhancing digital marketing initiatives across various channels. You will be responsible for reaching ecommerce sales objectives and increasing brand awareness for both B2B and B2C. This includes creating and implementing a marketing...

  • Operations Executive

    7 months ago

    Woking, United Kingdom Acosta Europe Full time

    Are you ready to be a part of a dynamic, global enterprise that is revolutionising the traditional delivery landscape? We are excited to present an opportunity for you to join the team at InPost as an **Operations Executive**. As InPost strives to reshape the decades-old delivery model, we invite you to play a crucial role in expanding their network of...

  • Building Operations Executive

    2 weeks ago

    Woking, Surrey, United Kingdom CV-Library Full time

    Job DescriptionWe are seeking a Building Operations Executive to work on a new build high-tech facility in Hampshire. The successful candidate will be responsible for managing and delivering the project, including reviewing method statements and risk assessments (RAMS), organising deliveries, quality control, and inspections.About the FacilityThe project is...

  • Executive Head of Culinary Operations

    7 days ago

    Woking, Surrey, United Kingdom Barons Pubs Company Ltd Full time

    Role OverviewThe Executive Head of Culinary Operations will be responsible for managing a high-volume kitchen in a vibrant pub/restaurant setting. The successful candidate will have previous experience in a similar role and a passion for delivering exceptional food quality and presentation.

  • Operations Executive

    2 days ago

    Woking, Surrey, United Kingdom Jobs via eFinancialCareers Full time

    Operations Executive - 12 Month Fixed Term ContractWe are currently seeking an Operations Executive to join our team on a 12 month fixed term contract basis. As an Operations Executive, you will be responsible for supporting the Senior Operations Executive in managing project administration, including all documentation, and attending weekly client facing...

  • Operations Executive – Kraft Heinz Full TimePermanent

    6 months ago

    Woking, United Kingdom Acosta Full time

    Role Details : Job Title: Operations Executive Reporting to: Operations Manager Salary: Competitive Bonus: Performance Related Bonus Main purpose of role: The Operations Executive role is the heart of the Administrative process within each Account. We are passionate about delivering first-class support to our teams and clients, tailored...

  • Senior Operations Executive

    1 day ago

    Woking, Surrey, United Kingdom Totaljobs Group Ltd Full time

    Job Opportunity:We are currently seeking a Senior Operations Executive to cover maternity leave for our business entity Disrupt. As the creative and experiential arm of Acosta Europe, Disrupt runs effective customer experience campaigns for brands all over Europe.This is a fixed-term contract position lasting 12 months. We estimate the annual salary to be...

  • Executive Chef Position

    1 week ago

    Woking, Surrey, United Kingdom CV-Library Full time

    Culinary Leadership Opportunity:We are currently seeking an accomplished Executive Chef to join our dynamic team at CV-Library in Woking, Surrey. As an Executive Chef, you will be responsible for overseeing the entire kitchen operation, ensuring that all dishes meet the highest standards of quality and presentation.This permanent position comes with a salary...

  • Environmental Operations Executive

    7 months ago

    Woking, United Kingdom KFC UK & I - Corporate Affairs and Sustainability Full time

    **_Welcome to KFC._** Take one man with a big idea, add 11 herbs and spices, grit, ambition, and buckets of heart - you’ve got KFC. Since 1939, we’ve been bringing finger lickin’ good chicken to the world, and today we’re proud to be in over 1000 communities across the UK & Ireland. But without our people, none of it would be possible. Just like...

  • Travel Support Executive

    7 hours ago

    Woking, United Kingdom C&M Travel Recruitment Full time

    **Travel Support Executive** This dynamic travel business is looking for a Travel Support Executive to join their small friendly team. This important role is to support travel agents using their in-house booking system and to provide booking and operational support. Salary of crca £23kwith hybrid working possible after initial training. **Travel Support...

  • Franchise Business Leader

    7 months ago

    Woking, United Kingdom KFC UK & I - Operations (Restaurant Excellence) Full time

    **_Welcome to KFC._** Take one man with a big idea, add 11 herbs and spices, grit, ambition, and buckets of heart - you’ve got KFC. Since 1939, we’ve been bringing finger lickin’ good chicken to the world, and today we’re proud to be in over 1000 communities across the UK & Ireland. But without our people, none of it would be possible. Just like...

  • Marketing Executive

    6 months ago

    Woking, United Kingdom Navson Ltd Full time

    **Marketing Executive** **Location**: Office Based (Plus client & event sites) - Woking, GU24 8HU **Salary**: £26,000 plus £4000 car allowance Navson is an international brand-driven company, operating in a number of sectors. Our vision is to innovate and succeed in offering indispensable differences, whilst delivering products of the highest quality...

  • Executive Chef Assistant

    5 days ago

    Woking, Surrey, United Kingdom Topgolf Full time

    About the RoleAs a Sous Chef at Topgolf, you will play a critical role in delivering outstanding culinary experiences to our guests. This exciting opportunity requires someone with exceptional leadership skills, culinary expertise, and a passion for providing exceptional service.The successful candidate will possess significant experience in high-volume...

  • Executive Assistant to the Director

    2 weeks ago

    Woking, Surrey, United Kingdom CV-Library Full time

    Job Title: Executive Assistant to the DirectorThis role involves providing high-level administrative support to our Director, ensuring seamless day-to-day operations and strategic projects are executed efficiently.Duties:Supporting the Director in managing multiple priorities and deadlinesProcessing expenses and maintaining accurate financial...

  • Operations Assistant

    6 months ago

    Woking, United Kingdom Police Care UK Full time

    Job Advert **About us** Police Care UK traces its roots back to 1926 as the merger of the charities Police Dependants’ Trust and the National Police Fund. Our mission is to reduce the impact of harm on police and their families. The Charity is undergoing a period of change which has seen us transform from a traditional benevolent status to a leader in...

  • Hotel Operations Director

    5 days ago

    Woking, Surrey, United Kingdom C&E Recruitment Full time

    Hotel Operations Manager RoleWe are seeking an experienced Hotel Operations Manager to join our on-site management team in a beautiful hotel near Woking. This role is ideal for someone passionate about leading from the front and has hands-on experience in managing operations.About the JobThe successful candidate will be responsible for overseeing the...

  • Banquet Operations Coordinator

    1 month ago

    Woking, Surrey, United Kingdom Hilton Worldwide, Inc. Full time

    Hilton Woking presents an exciting opportunity to join our team as a Banquet Operations Coordinator.A career-defining roleWe are seeking an experienced professional to coordinate Conference and Banqueting operations, ensuring seamless execution and exceptional guest experiences.About the roleCoordinate all aspects of Conference and Banqueting operations,...

  • Supply Planning Executive

    7 months ago

    Woking, United Kingdom Asahi Europe & International Full time

    **Supply Planning Executive** The** Supply Planning Executive **is responsible for supporting in maintenance of target stock levels across all warehouses. Planning the outbound POs from production sites and intercompany warehouse movements. The role also includes assisting in the 13-week planning process with the Breweries and being able to cover the...