Erasmus Mundus Projects Coordinator

4 weeks ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
The role is responsible for contributing to the successful maintenance and development of the Social and Political Sciences’ Erasmus Mundus degree programmes with a focus on the programmes’ placements/internships, employability and partnership activities. Other responsibilities will include working in partnership with academic and professional services colleagues to enable an effective administrative service for the programmes and well as supporting delivery of the School’s strategic objectives.

**Main Duties and Responsibilities**
1. Develop, implement and administer processes, procedures and data systems for identifying and engaging suitable partner organisations to support delivery of the Erasmus Mundus programme options, including the work placement and visiting scholar programmes, activities related to student employability, and consortium collaboration opportunities.
2. Ensure that these process, procedures and data systems comply with all relevant employment, insurance and health and safety procedures, regulations and legislation. This includes completing Risk Assessments and implementing support mechanisms for students and ensure that all participants comply with said arrangements.
3. Support the provision of employability and skills-based learning activities for the Erasmus Mundus programmes, including sourcing and organising collaborations with partner and other external organisations in liaison with programme directors and project manager, acting as the point of contact and quality assessor for these, supporting student participation in relevant external competitions, and organising workshops and presentations to support CV writing and development for students.
4. Work closely with colleagues across the University to support the rollout of best employability practice from the Erasmus Mundus programmes to other programmes within the School.
5. Contribute to the development of and implement an alumni engagement strategy for the programmes, including conducting surveys of alumni and engaging with the activities of Erasmus Mundus alumni organisations.
6. Building and maintaining effective relationships to develop a community of practice between the programme and partner organisations in collaboration with the Programme Directors and project manager.
7. Attend consortium management committees and other similar consortium level forums and visit partner organisations where required.
8. Continue to upskill and work to improve understanding of relevant fields, including attending relevant events, conferences, etc, both representing the programmes and developing own professional capabilities.
9. In partnership with Programme Directors, partners and academic and administrative colleagues, identify and implement opportunities for process improvement. This will include developing and maintaining standard operating procedures and consistent ways of recording processes across the Erasmus Mundus programmes. Monitor, maintain and improve the quality of programmes through partner liaison, collation of feedback and provision of evaluation reports.
10. Contribute to the development of and implement a communications plan for both promoting the Erasmus Mundus programmes to new potential applicants and sharing relevant updates and information to existing students already on the programme. This would include developing and generating material for websites and utilising social media platforms.
11. Work closely with the Erasmus Mundus Projects Manager, Programme Directors and other academic and administrative colleagues in the delivery of the above, and undertake any other relevant and appropriate duties as directed by the Erasmus Mundus Projects Manager or Learning & Teaching Operations Manager.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this post, having acquired the necessary knowledge and skills in a similar role, or: Scottish Credit and Qualification Framework Level 7 (Advanced Higher / Scottish Vocational Qualification Level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role

**Desirable**:

B1 Process Improvement or Project Management certification (Six Sigma/Lean/PRINCE2/APMP etc.)
B2 Knowledge of other University software packages (Moodle, Qlikview, Oracle-based platforms etc.)
B3 Knowledge of Further/Higher Education policies and procedures, in particular those related to mobility or joint/multiple degree programmes
B4 Knowledge of Health & Safety/Risk Management regulations and principles

**Skills**

**Essential**:
C1 Excellent organisational and planning skills
C2 Solutions focused with business process improvement/project management skills
C3 Ability to positively affect/influence the performance and motivation of others
- based approaches to decision making and process improvements
C5

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