Assistant Examinations Officer

3 days ago

London, United Kingdom Highgate School Full time

**A culture of community and kindness**

Highgate is a different kind of independent school. We are a School whose charitable ethos is an inextricable part of both staff and pupil DNA. Highgate doesn’t exist in a bubble, but is connected to, and part of, a community. We have partnerships with over 60 state Schools across 7 London boroughs, and, in 2017, Highgate co-founded the free sixth form school, The London Academy of Excellence Tottenham (LAET), with Tottenham Hotspur Football Club as business sponsors.

**Award-winning success**

Founded over 450 years ago in 1565 by Sir Roger Cholmeley, Highgate is one of the UK’s leading co-educational independent schools for pupils aged 3-18. There are currently in the region of 1,850 pupils split across our Pre-Preparatory School, Junior School and Senior School sites, in conjunction with approximately 550 teaching and support staff. We are proud to be able to claim some of the top academic results across the UK, as well as titles of Independent School of the Year 2019 and 2020, and Independent School of the Year for Social Mobility 2019. Pupils are also able to participate in over 77 co-curricular clubs as diverse as bee-keeping, medical society and robotics.

**Working with us**

The School is situated in one of the most attractive and sought-after areas of North London, only a short journey from Central London and adjacent to Hampstead Heath. The hilltop site in Highgate Village is the historic site of the Senior School. A few hundred yards along Hampstead Lane in Bishopswood Road lie the Junior and Pre-Preparatory Schools and the extensive playing fields, adjacent to the open spaces of Kenwood and Hampstead Heath. The Northern Line underground station is a short walk away and it is four miles to Central London.

Working at Highgate offers the opportunity to be part of a vibrant and welcoming community, committed to academic excellence and the highest standards of pastoral care for its pupils. The Governors consider the development of excellence in the education offered to the pupils to be the underlying purpose of activities undertaken by all staff.

Highgate is committed to the safeguarding and welfare of children and applicants must be willing to undergo child protection screening appropriate to this post, including checks with past employers, overseas police check if necessary and the Disclosure and Barring Service.

**EXAMINATIONS OFFICE**

The administration of public examinations in any school is a major undertaking, and one which involves large numbers of students and necessary security procedures. The designated teacher in charge of examinations at Highgate is the Deputy Head (Academic), who has responsibility for the administration of all public examinations.

**THE ROLE**

The successful applicant will support the Examinations Officer and ensure the smooth and efficient running of all public and internal examinations.

**MAIN RESPONSIBILITIES**

The principal duties of the Assistant Examinations Officer are:

- Preparation for I/GCSE mocks in January and Year 13 Practice Tests in February, including: liaise with relevant staff re booking of exam hall and rooms needed for listening exams; create schedule of desks needed and liaise with porters re setup; arrange transport of papers to exam hall; prepare day files and check all exam papers received from departments; arrange distribution of exam timetables via form tutors; arrange production of new ID cards; organise invigilation
- Oversee the day-to-day running of the I/GCSE mocks and Year 13 Practice Tests including managing the invigilator team
- Preparation for the summer exam season, including: distribute estimated grade sheets etc. to departments; contact invigilators to check their availability; work out invigilator needs for timetabled exams based on exam entries; arrange new invigilator recruitment if needed with HR and attend interviews; liaise with MFL regarding invigilator/chaperone needs for language orals; create invigilator timetable; organise and run invigilator training/update session; liaise with relevant staff re booking of exam hall and rooms needed for listening exams; create daily schedule of desks etc. needed during exam season for porters; record delivery, unpack, check and securely store question papers and other exam paperwork as it arrives; file paper records of all exam entries/changes for payment purposes; prepare exam day files; prepare exam timetables for distribution by form tutors; liaise with IT re laptops and equipment for listening exams; arrange regular and ad hoc exam paper collections with Parcel Force.
- Oversee the day-to-day running of the summer exam season, including managing the invigilator team
- Keep exams office files and notice boards up to date
- Produce updated post-results forms for reviews of marking and script returns
- Help Examinations Officer with the collation and distribution of exam results and any other related documentation
- Log and distr

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