Team Administrator

5 months ago

Sidcup, United Kingdom Oxleas NHS Foundation Trust Full time

Team Administrator, Band 3
Fixed Term/Secondment - 12 months, Full Time - 37.5 hours per week

We are seeking a motivated and enthusiastic individual to provide administration support to the Bexley Crisis Line and the Assessment Admissions Avoidance. The post holder will be based at Hawthorns (Woodlands Unit) at Queen Mary’s Hospital, Frognal Avenue, Sidcup, DA14 6LT. The post holder will work in a busy reception environment and will be expected to welcome visitors into the unit. You will need to demonstrate drive, commitment and enthusiasm working in supporting the quality care provided to both service users and carers alike.

To provide an integrated and comprehensive administration and secretarial role supporting the multi-disciplinary team including nursing staff, managers and clinicians within the Crisis Line Team, Out of Hours Crisis Hub and Assessment and Admission Avoidance team. The role will include the organisation of filing systems and service users’ records and competent keyboard/audio skills. To liaise with external agencies as required.

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
We’re Kind

We’re Fair

We Listen

We Care

Effectively provide and implement core operational team administration requirements on behalf of Oxleas NHS Foundation Trust by:
Undertaking word processing for the provision of required reports, letters, discharge summaries, etc. within the set standards.

Using RIO (electronic system) to record and retrieve information on both service users and caseload holders.

Implement and maintain effective filing systems, ensuring that service user records are kept safe, confidential, up to date and accessible.

Respond to incoming calls and deal with enquiries in accordance with management procedures. Record all messages accurately ensuring appropriate action is taken and messages passed to the relevant discipline/clinician. Use initiative in finding appropriate clinician for advice if required staff member is absent.

Implementing and maintaining effective communication systems with team, locality, acute in-patient staff, GPs and service users.

Distribute/disseminate post as necessary.

Undertake retrieval (via Windip) of electronic clinical files that have been archived.

Processing of Data Protection enquiries, liaising with both service users and clinicians to ensure that all necessary information is provided in an efficient and timely manner.

Undertake administrative duties - photocopying, answering the telephone, scanning (ensuring all service user related information is correctly uploaded into electronic system using the correct naming convention).

The assist the team with administration work around follow up appointments for service users.

Ordering stationery/equipment through the Trust’s ordering system (Cardea).

Organising team meetings and disseminating papers in advance of meetings.

Minute taking.

Provide assistance to the team in troubleshooting computer, printing and telephony issues.

To undertake data entry using spreadsheets and report on the data for audit purposes.

Providing cover for other admin staff during periods of leave, sickness or to alleviate workload of colleague as necessary including the undertaking of reception cover as and when required ensuring:
Messages left overnight on answer phone are distributed appropriately.

Incoming calls via telephone/personally delivered are prioritised and distributed accordingly.

Visitors to the base are welcomed in a professional and courteous manner ensuring appropriate direction to the relevant personnel is provided.

To ensure that visitors adhere to

  • Team Administrator

    4 months ago

    Sidcup, United Kingdom Oxleas NHS Foundation Trust Full time

    Team Administrator to provide administration support to the Hospital at Home service and equipment support to the whole Children’s Community Nursing team. This service provides community nursing services for children with acute and short-term conditions; long-term conditions and life-limiting and life-threatening illness in children’s homes and...

  • Team Administrator

    4 months ago

    Sidcup, United Kingdom Oxleas NHS Foundation Trust Full time

    To maintain organisation of the stock rooms, treatment room, reviewing expiry dates for consumables and maintaining stock levels. Provide support to team hard equipment administrator when requested and to cover periods of leave. Keep detailed records of all patients on the enteral caseload, supporting the nursing team in patient order auditing. To support...

  • Team Administrator

    5 months ago

    Sidcup, United Kingdom Oxleas NHS Foundation Trust Full time

    Effectively provide and implement core operational team administration requirements on behalf of Oxleas NHS Foundation Trust by: Undertaking word processing for the provision of required reports, letters, discharge summaries, etc. within the set standards. Using RIO (electronic system) to record and retrieve information on both service users and caseload...

  • Referrals/team Administrator

    4 months ago

    Sidcup, United Kingdom Oxleas NHS Foundation Trust Full time

    We are looking for an enthusiastic referrals coordinator/team administrator with experience within mental health services to work alongside our care navigators and team administrators within the Perinatal Mental Health Team. Our team offer support and intervention to people who are within either the antenatal stage of pregnancy or postnatal (up to 2 years)...

  • Administrator

    5 months ago

    Sidcup, United Kingdom Braundton Consulting Limited (Recruitment) Full time

    **Administrator** **Monday - Friday, 8:30am - 5pm** **Full Time Office Based In Sidcup** **£25,000 - £27,000 Per Annum** Our client is currently looking for an administrator to join their team in Sidcup, supporting their operations and business development teams. This is a fantastic opportunity for anyone looking to for a new opportunity to expand on...

  • Administrator

    7 days ago

    Sidcup, United Kingdom CV-Library Full time

    Julie Rose Recruitment are seeking an Administrator to join their client in Sidcup. This role would suit a bright A level school leaver or someone looking to gain office experience (coming from a retail background). Full training will be given and there is a good career path within the company. The company is a leading consultancy that offer a...

  • Administrator

    1 week ago

    Sidcup, United Kingdom CV-Library Full time

    Job Title: Administrative Assistant Location: Sidcup Salary: Up to £28,000 per year Job Description: We are seeking a proactive and detail-oriented Administrative Assistant to join our construction team in Sidcup. The ideal candidate will support day-to-day operations by managing office tasks, coordinating projects, and facilitating communication...

  • Housing Team Administrator

    5 months ago

    Sidcup, United Kingdom The Avenues Trust Group Full time

    Avenues is a place where people smile, laugh and grow - and achieve extraordinary things. We know that well-supported people support people well, and as a team we are continually striving to enhance the lives of the people we support every day. We have a new opportunity for a full time Housing Team Administrator to join our Housing team based in...

  • Administrator

    1 month ago

    Sidcup, United Kingdom CV-Library Full time

    Job Title: Administrator Location: Sidcup, London DA15 7EJ Salary: £20,000 per annum Job type: Full time, Permanent With over 30 years' experience, Everflame Heating Ltd provide both commercial and domestic utility services, covering all heating requirements. We are looking for an administrator to join our fantastic team. The Role: Answering...

  • Administrator

    5 months ago

    Sidcup, United Kingdom Braundton Consulting Limited (Recruitment) Full time

    **Administrator/Support to MDs** **PART TIME** **Monday - Friday, 9am-3pm** **Fully Office Based in Sidcup** **£25-£27k Pro Rata - 30 hours per week** A fantastic opportunity for those looking to work Monday to Friday 9am-3pm. This high-profile property development company based in Sidcup have a newly created role for an administrator to support two...

  • Sales Administrator

    1 month ago

    Sidcup, Greater London, United Kingdom Blue Arrow Full time

    Job Opportunity: Sales AdministratorBlue Arrow is seeking a highly organized and detail-oriented Sales Administrator to join our team. As a Sales Administrator, you will play a crucial role in supporting the sales team with administrative tasks, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the sales team,...

  • Sales Administrator

    1 month ago

    Sidcup, Greater London, United Kingdom Blue Arrow Full time

    Job Opportunity: Sales AdministratorBlue Arrow is seeking a highly organized and detail-oriented Sales Administrator to join our team. As a Sales Administrator, you will play a crucial role in supporting the sales team with administrative tasks, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the sales team,...

  • Administrator

    5 months ago

    Sidcup, United Kingdom Everflame Heating Ltd Full time

    **Job Title**:Administrator **Location**:Sidcup, London DA15 7EJ **Salary**: £18,000 - £20,000 per year **Job type**: Full time, permanent With over 30 years' experience, Everflame Heating Ltd provide both commercial and domestic utility services, covering all heating requirements. We are looking for an administrator to join our fantastic team. **The...

  • Administrator

    5 months ago

    Sidcup, United Kingdom Rydon Full time

    Overview: We now have an exciting opportunity for an Administrator to join our maintenance and repairs team. Based from our office at Queen Mary's Hospital in Sidcup you will be providing administration support for our repairs and maintenance service on one of our healthcare contracts. Our maintenance business provides a range of expert planned and...

  • Administrator

    1 month ago

    Sidcup, United Kingdom Everflame Heating Ltd Full time

    Job Title: Administrator Location: Sidcup, London DA15 7EJ Salary: £20,000 per annum Job type: Full time, Permanent With over 30 years' experience, Everflame Heating Ltd provide both commercial and domestic utility services, covering all heating requirements. We are looking for an administrator to join our fantastic team. The Role: Answering the...

  • Sales Administrator

    1 month ago

    Sidcup, United Kingdom Blue Arrow - Lewisham Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Sales Administrator to join our team in Sidcup. As a Sales Administrator, you will provide administrative support to our sales team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the sales team, including data entry, filing, and...

  • Sales Administrator

    1 month ago

    Sidcup, United Kingdom Blue Arrow - Lewisham Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Sales Administrator to join our team in Sidcup. As a Sales Administrator, you will provide administrative support to our sales team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the sales team, including data entry, filing, and...

  • Administrative Assistant

    4 weeks ago

    Sidcup, Greater London, United Kingdom Everflame Heating Ltd Full time

    {"h1":"Administrative Assistant Role at Everflame Heating Ltd"} We are seeking an experienced Administrative Assistant to join our team at Everflame Heating Ltd. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office. Key Responsibilities: Answering phone calls...

  • Administrative Assistant

    4 weeks ago

    Sidcup, Greater London, United Kingdom Everflame Heating Ltd Full time

    {"h1":"Administrative Assistant Role at Everflame Heating Ltd"} We are seeking an experienced Administrative Assistant to join our team at Everflame Heating Ltd. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office. Key Responsibilities: Answering phone calls...

  • Sales Administrator

    5 months ago

    Sidcup, United Kingdom Dalby Property Recruitment Full time

    **SALES ADMINISTRATOR (ESTATE AGENCY)** **Sidcup, DA15** **Salary: £25k - £27k** **Hours - Monday to Friday 9am - 3pm** Our client is looking for an efficient and hard-working **SALES ADMINISTRATOR** to provide high quality administrative support to the managing directors. **Duties to include** - Providing first class support at all times -...