Democratic Services Officer

3 weeks ago

Caernarfon, United Kingdom Gwynedd Council Full time

Reference:
24-27103

Job title:
Democratic Services Officer

Directorate:
Corporate Support

Service:
Democracy and Language

Closing date:
02/05/2024 10:00

Job type/Hours:
Permanent | 37 Hour

Salary:
£29,269 - £31,364 a year

Pay Scale:
S2

Location(s):
Caernarfon

**Gwynedd Council offers an attractive employment package, for more information please click on this **Information Pack**

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.

For further information about this post please contact **Annes Sion on 01286 679490**

Application forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH

Tel: 01286 679076

**CLOSING DATE: 10.00 AM, 02/05/2024**

**Personal attributes**:
**Essential**:
Enthusiastic, confident and energetic

Able to plan and manage work efficiently within tight timescales

Organised person, able to prioritise

Able to work independently without supervision

Able to see what needs to be done, and do it

Able to be imaginative and overcome problems

Able to be diplomatic whilst dealing with people, whilst also being assertive and firm

Flexible person, able to adapt to various situations

Dependable, with endurance and perseverance

Self-motivated

Team worker

**Desirable**:
**Qualifications and relevant training**:
**Essential**:
Degree or a Senior Administrative Qualification and experience

**Desirable**:
Administrative or secretarial qualification

**Relevant experience**:
**Essential**:
Secretarial or administrative experience

Experience of committee administration

Experience of creating and administrating work programmes

**Desirable**:
Experience of working within local government or the public sector, in particular corporate governance

Experience of working with elected members

**Skills and specialist knowledge**:
**Essential**:
Interpersonal, communication and persuasion skills of the highest level, including the ability to persuade officers and members at different levels.

An understand of the political scene

The ability to produce minutes of the highest standard

Excellent language skills

Excellent organisational skills

The ability to solve problems

High standard of IT skills

An understanding of local government

Holder of a driving licence

**Desirable**:
**Language requirements**:
**Listening and Speaking - Higher**:
Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.

**Reading and Understanding - Higher**:
Able to understand standard written Welsh and English; both formal and informal.

**Writing - Higher**:
Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).

**Purpose of the post**:

- Ensure that the people of Gwynedd are at the heart of everything we do.
- Contribute as part of the team which provides professional support to all Councillors in the Council through the committees arrangements and any other professional support in order for the Councillors to fulfil their role and responsibilities.

**Responsibility for functions**:
**Main duties**:
Support to Members
- Arrange various Council and joint committees (including informal meetings i.e. Informal Cabinet and Management Team / Group) through dialogue with the relevant officers, committee Chair and other Members as required.
- Draft forward plans, programmes and reports as required in consultation with relevant officers. Arrange translation and publish (through Modern.Gov) and distribute to all members and relevant officers.
- Provide clear and concise agendas and minutes, and publish on the Council’s website using Modern.gov
- Attend meetings and prepare accurate, clear and concise minutes of the discussions and decisions/recommendations ensuring prompt action on any decisions.
- Contact point for various committee work programmes (varies per officer).
- Deal with any correspondence arising from the committees.
- Deal with any enquiries from elected members and / or members of the public with regards to the work of any of the committees, and in the absence of a legal officer, deal with constitutional and procedural matters with regards to committees.
- Prepare Cabinet notice decisions for Cabinet decisions and/or Individual Cabinet Members Decision notices.
- Prepare and collate all minutes from the committees.
- Provide assistance to the council’s scrutiny work by supporting the scrutiny committees, including committee administration, scrutiny investigations which will scrutinise particular matters and advise on matters du

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