Support Secretary

2 months ago


Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

A fantastic opportunity has arisen for an administrator to join our Cardiology team at Worthing Hospital.

We are looking for a positive, proactive, and professional administrator to join our team. If you have excellent interpersonal skills, are a good communicator, and have a strong desire to deliver outstanding support to our clinical teams then this could be the role for you.

To support the Band 4 Specialty Coordinators within the department to
provide an efficient, effective admin support service to the clinical and
non-clinical Care Group teams.

Typing of various clinical letters as appropriate within the specialty, medicine division and other correspondence from audio dictation using Bighand/Word/Office Automation and Evolve.

Scanning documentation to Evolve.

Responding to patient queries and booking patient appointments.

Distribute incoming post on a regular basis.

Prioritising work according to changing demands.

To ensure that case notes are tidy with all correspondence filed appropriately and carried out on a regular basis (both paper and electronic format)

To use and obtain information from the Patient Administration Systems (PAS)

To maintain good communication with the Consultants, Nursing, Management, supporting staff and all other staff, as well as patients, outside professions and members of the public

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
- Workload is supervised by band 4 (Specialty Coordinator).
- To maintain good communication with the Consultants, their supporting staff and other staff within the departmental, as well as outside of the Department.
- Liaise with relevant team members to ensure that any process changes run smoothly and efficiently.
- Chase results as requested.
- Attendance at any department huddles and regular team meetings, as required.
- Communicate with the team and ensure that duties are carried out as requested.


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