Medical Secretary to Medical Director

3 months ago

London, United Kingdom People Management Partners Full time

Job Advert

About us

Align yourself with an organisation that has a reputation for excellence Our client is a top-ranked healthcare provider in the U.S. with a deep and abiding commitment to improving the lives of patients and the health status of communities in which they serve. With an outstanding reputation spanning decades, our client continues to work to enhance quality of life through pioneering innovative medical research, training new generations of scientists and clinicians while delivering unparalleled medical services from primary care for preventing, diagnosing and treating common conditions to specialised treatments for rare, complex and advanced illnesses.

Our client is committed to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care they strive for. They take pride in hiring the best, most passionate employees to help them continue to create impact wherever they go.

We are looking for dedicated and enthusiastic individuals who want to be part of a group of professionals who give their all to provide the best possible patient care. If you are passionate about making a difference and are excited about the prospects of growth and innovation, we invite you to become a part of our client’s team.

Job purpose

Main Duties and responsibilities
- Manage the scheduling of patient appointments and coordinate with medical staff to ensure efficient use of time and resources.
- Maintain accurate and up-to-date patient records, ensuring confidentiality and compliance with data protection regulations.
- Prepare and manage correspondence, reports, and documents for medical professionals.
- Process and manage medical billing, including insurance claims and patient invoices.
- Coordinate with other departments and healthcare providers to facilitate patient care and services.
- Assist in the preparation of medical reports and presentations.
- Maintain office supplies and ensure the smooth running of the office environment.
- Provide excellent customer service, ensuring a positive experience for all patients and visitors.
- Provide executive support to the Medical Director including managing calendars, scheduling meetings, and organising travel arrangements.
- Prepare and edit documents, presentations, and reports for senior management.
- Act as a point of contact between the Medical Director and internal/external stakeholders.
- Assist with the organisation and coordination of executive events and meetings.
- Handle confidential and sensitive information with discretion and professionalism.

Qualifications and Experience
- Proven experience as a Medical Secretary with Executive Assistant duties within a private healthcare setting.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in using medical software and Microsoft Office Suite.
- Knowledge of medical terminology and healthcare procedures.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills and a patient-focused approach.
- Ability to work independently and as part of a team.

Working conditions

Working within a healthcare setting in London, UK.

Direct reports

No direct reports

Other information

This Job Description does not form part of the employees contract of employment.

The company reserves the right to reasonably amend the duties in line with business need

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