Medical Workforce Administrator

6 months ago


Reading, United Kingdom Royal Berkshire NHS Foundation Trust Full time

To provide administrative support to the medical workforce team, to ensure an efficient and effective service. This will include;
- The recruitment process
- On-boarding new starters
- Supporting junior doctors’ rotation
- Maintaining personnel records
- Updating HR and recruitment systems

To provide administrative support for the Patchwork system. This will include:
- Managing the on-boarding process to Patchwork
- Running regular checks to ensure all doctors on Patchwork meet employment check standards
- Reviewing database and ensuring only ‘current’ doctors are on the system
- Liaising with Patchwork to ensure permissions are given according to the permissions template
- To receive and welcome visitors to the department
- To provide a telephone reception service to the team responding to routine queries and responding to messages.
- Open, sort and distribute post Deal with routine correspondence and arrange for dispatch.
- Maintain all personal files, including all relevant and necessary information in order for audits to be successfully carried out.
- Ensure the Electronic Staff Record system is accurately maintained
- To respond to and manage queries received via telephone and the medical workforce e
- mail inbox.
- To create electronic personal files for new employees and bank workers
- To communicate with managers in relation to expiry of employees’ fixed term
- Enter documents into the TRAC recruitment system and update pre-employment checks as and when required.
- To ensure appropriate employment checks are carried out for job applicants and existing members of staff, for example: ID, right to work status, Certificates of Sponsorship/Leave to remain (formerly Work Permits), Disclosure Barring Service (DBS), professional registration, occupational health, fixed term end dates and reference
- The Town of Reading sits on the River Thames and is served by great road and rail links to London, Oxford, and Southampton. With excellent

leisure and shopping facilities, and a thriving cultural scene, Reading is a wonderful place to live, work, and play and provides excellent facilities

for families, including some of the best state and private schools in the UK.

The CQC recently rated the care provided by The Royal Berkshire NHS Foundation Trust as good.

Our values; Compassionate, Aspirational, Resourceful, Excellent, reflect the type of Trust we aspire to be and you can join our dedicated and

talented staff to make this happen.
- To receive and welcome visitors to the department
- To provide a telephone reception service to the team responding to routine queries and responding to messages.
- Open, sort and distribute post Deal with routine correspondence and arrange for dispatch.
- To perform any other duties that ensure a smooth running of the medical workforce service as required.



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