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Church Administrator
4 months ago
**CHURCH ADMINISTRATOR JOB PROFILE**
**Purpose**
To provide administrative and communication support to the church community
**Dimensions**
The jobholder:
- reports to the Church Manager and has no people management responsibility
- liaises with users of the church and suppliers
**Responsibilities**
- Perform general administrative tasks, diary management, reception and telephone duties, receipt and distribution of mail, photocopying and filing
- Provide administrative and communication support as required to the Kirk Sessionand Treasurer
- Provide support for internal and external events held in the church and oversee the setting up of the building and facilities for any events to ensure compliance with individual requirements
- Act as deputy, in the absence of the Church Manager, as first point of contact for those requesting use of the church building and oversee required administration
- Issue invoices and monitor timescales for payments and debt collection as agreed with the Treasurer.
- Maintain and update, as required, the computerised Congregational Roll in conjunction with the Roll Keeper and maintain the Register of Baptisms and Elders’ information
- Prepare material for services, including orders of service, Powerpoint, and notices
- Make Session papers available, as appropriate, in advance of Kirk Session meetings
- Assist Treasurer with recording financial transactions pertaining to the operation of the church and collating those financial documents for his/her attention
- Maintain accurate records of licence and copyright requirements
- Ensure due protocol is followed when informed of illness/death of a congregational member
- Responsible for weekly banking of income from the café, events etc
- Maintain stationery stock
- Other tasks as remitted through your line manager or the Minister
**Skills and abilities**
**Essential**
- Proficiency in the use of MS Office to produce correspondence, presentations, spreadsheets
- Strong administrative skills with the ability to work on own initiative and to manage and prioritise own workload
- Excellent communication and interpersonal skills
- Ability to maintain confidentiality
- Accuracy and attention to detail
**Desirable**
- Experience of working in the voluntary sector and with volunteers
- Knowledge and understanding of working in a church environment
- Networking skills and the ability to relate to and communicate effectively and sensitively with a wide range of people
- Expertise in the use of social media eg Facebook etc for promotion of church initiatives and event publicity
£12.50 per hour = £22,750 pa FTE for 35 hours
Propose 10 hours per week - £6,500 pa
March 2024
**Job Type**: Part-time
**Salary**: £22,750.00 per year
Expected hours: 10 per week
**Benefits**:
- Sick pay
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Edinburgh: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Office: 3 years (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
Application deadline: 29/03/2024
Reference ID: Office Administrator
Expected start date: 01/05/2024
