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Administrative Services Manager
2 months ago
As a key member of our team, you will be responsible for managing administrative staff and overseeing all administrative and office functions, including the processing of criminal record checks for Church of Scotland congregations and national offices.
Key responsibilities include:
- Line managing, advising, and supporting a small team of administrators in the processing of criminal record checks.
- Providing regular supervision to the administrative team and undertaking 6-monthly Professional Development and Learning reviews.
- Providing diary management and administrative support to the Safeguarding Manager.
- Administering and minutes for the Safeguarding Committee, including setting up meetings, initiating agendas, and ensuring follow-up actions are carried out in a timely manner.
- Assisting in the organisation of conferences and training events.
- Compiling and distributing regular newsletters to volunteers and paid workers.
- Acting as a point of contact with Disclosure Scotland and Volunteer Scotland Disclosure Service about PVG Scheme applications and processes.
- Acting as a PVG Scheme counter-signatory when necessary.
- Reviewing and improving administrative and office policies and procedures, including changes to the Protecting Vulnerable Groups (PVG) and Disclosure and Barring Service (DBS) processes.
- Providing oversight of the processing of personal information in the safeguarding service and ensuring the safe handling, storage, and destruction of confidential information.
- Maintaining and updating manual and computerised records, filing, databases, spreadsheets, purchasing, and financial transactions.
- Ensuring workload is prioritised as appropriate and providing statistical/management reports as required.
You will be expected to contribute fully to the Central Services Committee Performance and Development Review (PDR) process and uphold all six Central Services Committee values while carrying out duties.
Additionally, you may be required to undertake other reasonable duties as directed by management.
", "Job Requirements": "To be successful in this role, you will need to have excellent administrative skills, including experience in managing administrative staff and overseeing administrative functions.
You will also need to have strong communication and interpersonal skills, as well as the ability to work effectively in a team environment.
Experience in safeguarding and data protection is highly desirable.
", "About the Role": "This is an exciting opportunity to join our team and contribute to the safeguarding of vulnerable individuals within the Church of Scotland.
You will have the opportunity to work with a dedicated team of professionals who are passionate about making a difference in the lives of others.
", "Company Information": "The Church of Scotland is a charitable organisation that is committed to making a positive impact in the lives of individuals and communities.
We are a values-driven organisation that is dedicated to upholding the principles of justice, compassion, and respect for all individuals.
", "Contact Information": "For more information about this role, please contact [insert contact information].
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