Course and Timetabling Administrator

4 weeks ago

London, United Kingdom Gray & Associates Recruitment Services Full time

**Course and Timetabling Administrator
- £16.91ph plus hol pay - Wimbledon**

**Start mid-February 2023 to end of July 2023 initially**

You will be required to work on campus for 2/3 days per week, with the remaining time remote.

**PURPOSE OF ROLE**

To assist programmes with course organisation and the subsequent preparation of timetables.The post holder will work within the Timetabling team with the primary purpose of assisting programmes with the preparation of their timetables to create appropriateand accurate teaching timetables.The role will involve spending time with programme teams to learn about their teaching methods and patterns, working with academics to organise delivery and plan the timetable for courses, working to allocate students to teachinggroups and liaising with the wider Timetabling Team to ensure that the University is able to timetable and room all teaching effectively.

**DUTIES AND RESPONSIBILITIES**
- To work with academic staff to gather the timetable requirements for allocated programmes including providing advice on options and ensuring that the Space Principles are adhered to.
- Assist in the management of the timetabling process within the College, ensuring the production of the most effective timetabling for courses.
- To plan space usage across the sites for these programmes in liaison with users.
- To promptly resolve problems related to timetabling and usage of space with minimum disruption to students and classes.
- To develop, improve and maintain local approaches to timetabling.
- To consult with Programme Directors to ensure that systems and processes adopted are relevant and appropriate.
- To provide detailed data reports related to accommodation and timetabling in areas such as space utilisation, usage patterns, staff and course hours.

**PERSON SPECIFICATION**
- Knowledge and experience of a timetabling processes and planning.
- Experience of working independently.
- Significant customer service experience.
- Conversant in the use of databases, excel and data analysis.
- Experience of producing qualitative, analytical reports.
- Experience of working in an educational environment.
- Experience of coordinating and supporting events/meetings.
- Plans, prioritises and organises work to achieve objectives on time.
- Provides a positive and responsive student or customer service.
- Works collaboratively in a team and where appropriate across or with different professional groups.

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