Finance & Admin Assistant

2 weeks ago

Hoddesdon, United Kingdom MEDI-GEN LIMITED Full time

Medi-gen Ltd is a private company supplying a full range of healthcare products delivering a reliable personalized service to all our customers. Last year company celebrated 20 years in the pharmaceutical sector.

We are currently looking for a Finance Administration Assistant to join our small friendly team due to company growth. The role is to assist primarily with finance administration/general bookkeeping but also to help with other administration roles within the company when necessary.

This is an exciting opportunity for an entry-level Finance Assistant to support our busy team based in our office in Hoddesdon. The role would ideally suit a school leaver/graduate or person looking for a part time role.

Main tasks:
Finance
- Answering enquiries from suppliers and customers
- Checking and processing invoices, and preparation of monthly sales invoices
- Supporting the Finance Manager with the data entry of financial information into Sage 50 and Microsoft NAV
- Creating customer and supplier accounts and maintaining accurate records
- Chasing proof of deliveries and invoice sign off, both internal and external
- Chasing purchase invoices before month end/VAT return
- Supporting other areas of the business with finance queries
- Administration of Purchase Orders (POs)
- Dealing with purchase invoice queries/overcharges - chasing credit notes
- Reconciliation of supplier statements
- Preparation of monthly payment runs

Sales:

- Assist with the sales requirements to process sales orders (uploading sales orders into Microsoft Navigation, creating picking list etc)
- Filling forms and completing paperwork requested by our clients to maintain our records in their system
- Liaising with clients to resolve any sales paperwork queries (sending POD, shipment document)
- Assisting with processing customer claims

Purchases:

- Uploading purchase orders into Microsoft Navigation
- Liaising with suppliers to resolve any purchase paperwork queries

General:

- Answering and directing mainline telephone calls
- Helping the workload of others to meet deadlines
- Assisting with business projects
- Filing
- General Ad Hoc duties as required by management
- Post Office and bank run
- Managing of stationary, general supplies and consumables for office premises
- Assisting with company-wide improvements in relation to documentation and policies/procedures
- Liaising with external IT provider to manage IT tickets

Skills required and personal qualities
- Impeccable written and verbal communication skills
- Good telephone manner
- Strong numerical skills
- Excellent attention to detail, particularly numeracy
- The aptitude and willingness to learn and develop an accounting skills
- Being familiar with MS Office programs, particularly Excel
- A can-do attitude, being a keen learner
- Enjoying working as part of the team and helping others
- An interest to build a career in finance
- An excellent team player

Competitive Salary

**Job Types**: Full-time, Apprenticeship

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift

Ability to commute/relocate:

- HODDESDON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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