Business Support Administrator

7 days ago

Cheltenham, United Kingdom GE Aviation Full time

**Job Description Summary**: Providing administrative and business support for the Global Supply Chain/HR teams on the Cheltenham campus. The position will also provide key administrative tasks for the campus apprentice program and new campus starters. This position requires an execution focused administrator, who can handle multiple priorities and tasks to support the supply chain/site leader, HR leader, apprentice program leader, communications leader, and their staff level teams and other senior stakeholders on and off site.

**Essential Responsibilities**:

- Provide administration support to the Supply Chain & HR organization in Cheltenham
- Co-ordination of agendas and schedules for visitors to the campus, in partnership with other administrators / exec assistants on the site. (can include car hire, hotel accommodations, visitors passes, food ordering, etc.)
- Provide general administration support to include: meeting administration, diary management, conference room bookings, arranging offsite events, office supply ordering, Long Service Award management, travel arrangement, timecards, business cards, arranging E-passes as required for external visitors, T&L expense reporting, etc.
- Provide administration support to the site HR leader - occasionally support the HR team with meeting arrangements & detailed meeting note taking
- Co-ordination of the Manufacturing Operator New Starter Induction Week 1, liaising with HR Services, the internal trainers and the Customer Training Team. This includes being assigned as their manager for the first three weeks whilst in training and raising all the necessary workflows.
- Manage onboarding of Supply-Chain Appendices and provide overall admin and back-up support for the program.
- Manage several critical business processes including: Managing MyTime for the GSC staff and Apprentices (time & attendance, vacation planning), Long Service Award management, and Supply-Chain training planning
- Provide data and action tracking reporting for the site Lean initiatives and Action Work Outs, regular rhythms (PCC, BUC’s, etc)
- Support the Communications leader with the Campus branding strategy and own weekly campus communications (Newsletter)

***Qualifications/Requirements**:

- Experience in administration and business support, including working with time and attendance systems
- Experience in supporting leadership on a daily basis with diary management, travel management and expense processing
- Experience dealing with sensitive/confidential informatio
- Strong IT skills
- Strong knowledge of Outlook, Powerpoint, Excel, and Word
- Photography, and or commercial graphics background
- Good attention to detail
- Strong oral and written communication skills
- Strong interpersonal skills
- Ability to manage competing priorities effectively

**Work arrangements**:

- Monday thru Friday Full-Time (37hrs/week) required for role
- Role to be based onsite
- Ability to support occasional out of regular hours support (travel issues, work functions, etc)

***Desired Characteristics**:

- Ability to build relationships across the campus
- Ability to work independently
- Strong problem solving skills
- Flexibility with moving between tasks
- Ability to effectively translate data
- Attention to detail
- Be able to work in a busy and demanding environment

**Flexible Working**:
GE supports and encourages flexible working arrangements, where possible, and recognises the benefits to employees of having a positive work-life balance.

**Total Reward**:
At GE Aviation we understand the importance of Total Reward. Our flexible benefits plan, called FlexChoice, gives you freedom, choice and flexibility in the way you receive your benefits, as well as giving you the opportunity to make savings where possible.

As a new joiner to GE we are pleased to be able to offer you the following as default in your benefit fund, which you then can tailor to meet your individual needs;
- Non-contributory Pension
- Performance related bonus
- Life Assurance
- Group income protection
- Private medical cover
- Holiday Hourly equivalent of 26 days, with flexible option to buy or sell

**Security Clearance**:
Baseline Personnel Security Standard (BPSS) clearance is required and must be maintained for this role. Please note that in the event that BPSS clearance cannot be obtained, you may not be eligible for the role and/or any offer of employment may be withdrawn on grounds of national security. Please see the link below for further details regarding the requirements for BPSS clearance: BPSS

**Right to Work**:
LI-EH1

**Additional Information**:
**Relocation Assistance Provided**:No

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