Personal Assistant
5 months ago
Job Advert
We have an opportunity for a part-time PA to join our Office Services Team in our Edinburgh office on a permanent basis. The PA will primarily work with one of our Tax & Succession teams. The part-time hours are 20 hours per week and there is some flexibility on work pattern.
The role will principally be based in our Edinburgh office, initially fully office based, but in the long term the Firm supports a hybrid working approach through our Smarter Working policy.
**Responsibilities**
As a PA you will:
- Managing diaries, ensuring these are kept up-to-date and include all meetings and periods of absence (e.g. holidays, etc.);
- Keeping Partner/Fee Earner advised of upcoming activities and provide any required papers in advance;
- Arranging internal and external meetings including the booking of rooms, arranging refreshments and equipment as required. Checking rooms prior to meetings and liaising with other attendees;
- Preparing and distributing meeting packs/working papers in advance of diarised meetings.
- Arranging travel requirements;
- Producing Aderant reports;
- Ensuring out-going mail and enclosures are ready for collection by the mailroom. All documentation should be signed and sealed, where possible and should be ready in a timely manner;
- Taking telephone calls and dealing with appropriately;
- Taking accurate messages where required and passing messages on in a timely manner;
- Provide assistance to other Tax & Succession PAs as required; and
**Skills/Qualifications**
- Legal Secretarial experience is preferred and PA experience is essential;
- Excellent communication, organisational, team and interpersonal skills;
- Attention to detail is a must along with confidentiality;
- Ability to work on own initiative and prioritise own workload;
- Flexible and dependable and able to take the initiative;
- Ability to work to tight deadlines and remain calm under pressure;
- Ability to multi-task;
- Advanced knowledge of Microsoft Office and other in-house software packages in use; and
- Ability to build and maintain strong relationships in a confident & professional manner.
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