Administration Assistant

4 weeks ago


Leicester, United Kingdom 2Funky Arts Full time

**2Funky Arts: Administration Assistant Wanted**

**Overview**

16 hours p/w, £11 per hour (£9152 per annum in year 1.)
Fixed term until 5th April 2026, with possibility of extension.

2Funky Arts is a not-for-profit social enterprise, based in Leicester City Centre - championing excellence in Black music and arts. We are looking to recruit an enthusiastic, experienced and hard-working Administration Assistant. 2Funky Arts has been confirmed as a National Portfolio Organisation as part of Arts Council England’s 2023-6 investment programme, and this post is part of a team expansion.

For more information, please contact Director Vijay Mistry at 2Funky Arts.

Post can be applied for on its own or in addition to our Project Assistant role (possibility of combining roles). Flexible working, with combined remote option negotiable.

This post is supported using public funding through Arts Council England.

**To Apply**
- Include a cover letter (of no more than 2 sides of A4) detailing why you feel you are suitable for this role in relation to the person specification.

**Recruitment Timeline**

w/c 20th March: Interviews & appointment

**About 2Funky Arts**

Based in Leicester, 2Funky Arts manages collaborative programmes of artist and community engagement. Since 2007, 2FA has pioneered bringing new artists to prominence, developed emerging talent, & advocated nationally for the iconic value of Black music.

Main strands of work: -Annual flagship event Festival2Funky. -Regional artist professional development, commissioning & touring (And Still I Rise, Project LIVE). -Workshops & masterclasses. -2Funky Complex programming (3 established venues). -Radio2Funky FM & online. -Arts Heritage.

CORE PURPOSE based on: -Commissioning & showcasing bold new work. -Innovative artist development. -Reaching underrepresented audiences & participants.

ACHIEVING AIMS -Amplifying the profile of Black music through high quality, diverse programming & cross-genre collaborations. -Enabling people of all backgrounds to engage in the arts through performances & workshops. -Allowing emerging talent to cultivate radical new work & tap into the UK music industry. -Using arts to instigate positive change, across mental health, community cohesion & creative learning. -Providing exhilarating performance platforms for marginalised voices.

**Key Tasks**:

- Fill out contracts and briefs with contractor and freelancer details for services, using templates provided.
- Keep accurate minutes at online meetings.
- Update our database with contact details of participants, partners and audiences, in accordance with our data protection policy.
- Catalogue project images for archiving.
- Keep basic records of activity spending.
- Keep records of audience and participant figures.
- Distribute feedback forms and surveys across parties and audiences involved in our activities.
- Undertake feedback collection (for evaluation and consultation purposes).
- Record monthly statistics for our socials, website and newsletter.
- Update PR list with media contacts.
- Research music industry contacts and update database accordingly.
- Provide assistance to the running of Radio2Funky.
- Undertake any other relevant duties as required, in keeping with the above level of responsibility.

**Person Specification**

**Essential**
- At least 1 years’ experience in project administration, in a paid or voluntary capacity.
- Good basic education to GCSE standard or equivalent.
- Excellent communication skills, both written and verbal.
- Proficient in MS Office packages.
- Excellent attention to detail.
- Knowledge and understanding of managing data confidentially and sensitively.
- Ability to prioritise your workload, work flexibly, keep to deadlines and remain calm under pressure.
- Ability to work effectively as part of a team.
- Strong interpersonal skills and experience of working with a wide range of people.
- Knowledge of Equality and Diversity.
- Strong literacy and numeracy skills.
- Willingness to undergo DBS clearance.
- Experience in administering financial records.
- Permission to work in the UK.
- A commitment to inclusion and diversity.

**Desirable**
- A passion for arts and heritage.
- Experience in feedback collection (guidance provided).
- Experience of working with volunteers (guidance provided).
- Experience of partnership working (guidance provided).
- Knowledge of health & safety principles (training given).
- Experience and understanding of safeguarding (training given).

**Job Types**: Part-time, Permanent
Part-time hours: 16 per week

**Salary**: £11.00 per hour

**Benefits**:

- Flexitime

Schedule:

- Flexitime

Ability to commute/relocate:

- Leicester: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 06/03/2023
Expected start date: 03/04/2023



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