Accounts Assistant

4 weeks ago


Aberdeen, United Kingdom J2 Subsea Group Full time

J2 Subsea was established in 2008 to provide ROV tooling products and services for the ROV and underwater survey markets. J2's operations to date have focused on four key areas: rental, service, and repair of ROV manipulator arms, rental of ROV tooling equipment, ROV engineering support and underwater survey engineering support.

J2 Subsea are currently looking to hire an Accounts Assistant on a full time, permanent basis. Based at their facility in Westhill, Aberdeen, the Accounts Assistant will report directly to the Management Accountant, supporting all areas of the purchase ledger, liaising with all staff, clients, and suppliers.

**Duties**
- Process Goods In, on Navision for services where required.
- Match vendor invoice using three-way match.
- Obtain correct authorisation for any discrepancies.
- Process approved purchase invoices in Navision using the three-way-match or via workflow approval for non-PO invoices.
- Prepare payment runs proposals for submission to AP supervisor for approval.
- Deal with enquiries from suppliers regarding invoices and payments.
- Review outstanding invoices and purchase orders regularly.
- Maintain purchase ledger accounts.
- Prepare monthly reconciliations to supplier statements.
- Create new supplier accounts.
- Maintain appropriate filing systems, including regular archiving of purchase ledger documentation.
- Gain approval for credit extension within established guidelines.

**Duties**
- Minimum of one year experience in accounts payable is preferable.
- Experience of effectively organising and prioritising workload to meet deadlines.
- Experience of using Finance Data Management System along with Word, Excel, and Outlook.
- Experience of working effectively without close supervision.
- Excellent organisational and administrative skills.
- Attention to detail.
- Strong communication skills, e.g., copy writing, proof-reading.
- Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
- Ability to establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organisation.
- Ability to assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organization.
- Willingness to learn and participate/provide in-house training.

**Job Snapshot**:
**Location**:
Aberdeen-
**Job Type**:

- Finance-
**Date Posted**:

- 8/31/2023



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