Executive Assistant

8 months ago


Preston, United Kingdom St Catherine’s Hospice Full time

Collate data for regulator compliance such as CQC and ICB reports Ensure that Information Governance and other relevant policies are complied with. Manage projects as directed by the Directors Ensure robust documentation for rotational doctors Support the clinical governance structure, delegating work as necessary, to ensure standards are maintained e.g. the suite of hospice policies and audit plans are monitored and updated by relevant staff in a timely manner Work with the Director of Nursing, Governance and AHPs to: Identify necessary workstreams and implement improvement plans in relation to the CQCs requirements, this will involve liaison across clinical and non-clinical services to achieve regulatory standards Manage and oversee the administration of the Hospices incident reporting system Ensure that hospice policies on the retention and destruction of confidential information are clearly followed Ensure contracts for services are managed Work with service leads and the finance team to ensure accurate and timely processing of invoicing etc Organise and support internal and external meetings with responsibility for agenda preparation, information packs, minutes, action notes, travel and accommodation and hospitality as required Effective diary management for the directors Ensure clarity and accuracy in all aspects of administration Maintain and develop effective filing systems Be innovative by continuously improving efficiency and productivity Communicate and record information appropriately and accurately especially matters of a confidential nature including maintenance of confidential / secure / archived files. Data inputting and development of spread-sheets e.g.

for KPIs, activity data, performance monitoring etc. Production and presentation of data as required. Analyse and assess reports to identify next steps and actions Liaison and collaboration across clinical and non-clinical services Management of annual leave for the medical team and clinical directors


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