Legal Administrator

6 months ago

Bury, United Kingdom Northern Care Alliance NHS Group Full time

**Job overview**:
**This part time (30 hours) role is working within the Trust's busy Legal Services department and you will be based at Fairfield General Hospital.**

You will be responsible for the efficient administration of the requests for disclosure of health records to the Coroner and will need to have a working knowledge of the Data Protection Act 1998. You will ensure confidentiality is observed on all matters and maintain a professional and non-judgmental conduct in discharging your duties. This role requires a large amount of time on photocopying and paginating medical records to be shared at Coroner’s court.

There may also be a requirement to support within the wider team and assist the legal services administrative function on an ad hoc basis.

**Main duties of the job**:

- Deal with and maintain confidentiality in all aspects of the role on a daily basis.
- Use Patient Administration Systems, Electronic Patient Record system, Datix database and other electronic systems as required.
- Ensure relevant authorisation is obtained prior to disclosure of records if applicable.
- Ensure that an accurate record is made and maintained of all requests for disclosure of information to the Coroner and clinician teams.
- Paginate and ensure medical records are sent to the Coroner in a timely manner.
- Maintain an efficient and effective filing system, both manually and electronically.
- Ensure new inquests are added to the datix system in a timely manner.
- Ensure statements are chased in a timely manner.
- Other administrative duties as designated by the senior members of the Legal and Patient Safety team.

**Working for our organisation**:
The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham and Salford, to save and improve lives.

As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and working closely with local authorities and key partners. We believe in our power and potential to make a difference and we’re always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.

In return, we can offer you a job role with purpose and flexibility. The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.

**Detailed job description and main responsibilities**:
**Person specification**:
**Experience, Skills**:
**Essential criteria**:

- Computer literate with excellent keyboard skills
- Able to work unsupervised for short/medium periods of time
- Able to work well in a team

**Desirable criteria**:

- Proven recent experience of working within the NHS
- Use of clinical system software Evolve, Datix
- We understand the importance of balancing work and home life. We are committed to supporting flexible working for our people wherever possible and all our colleagues are given the opportunity to discuss potential for flexible working. Speak to us about how we might be able to accommodate a flexible working arrangement.

The Northern Care Alliance NHS Foundation Trust (NCA) serves a diverse population, and each Care Organisation works hard to ensure all services are accessible and fair.

We respect the value of difference. So, our aim is to employ a workforce representative of the communities we serve. Regardless of age, disability, gender, marital status, trans status, pregnancy and maternity, race, sexual orientation, religion or belief, all are welcome.

**Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process.**

**Employer certification / accreditation badges**:

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