Accounts Receivable Assistant

3 weeks ago

Reading, United Kingdom Royal Berkshire NHS Foundation Trust Full time

This post forms part of the Accounts Receivable team. It is expected that the post holder may specialise in some aspects of the role but be knowledgeable about all aspects thereby allowing transfer of resources to cover absence if necessary.

**The main purpose of the role**:

- To be responsible for the handling, security and banking of the Trust’s cash and cheques in accordance with Standing Financial Instructions and Financial Procedures.
- To be responsible for the day to day raising of invoices for the Trust in accordance with laid down procedures.
- To be responsible for the day to day technical aspects of the computerised sales ledger in accordance with strict timetables and laid down procedures.
- To carry out credit control duties in order to minimise the need for third party collections.
- To resolve problems by critical analysis.
- To be accountable for the daily organisation of work.
- To act as leave cover for the Cash Office.

The post will form part of a team of five based in Level One of Princes House with the additional requirement to cover the Cash Office in the main hospital when the cashier is on leave.

INVOICING

1. To prepare, collate and raise invoices for all debtors’ types on the accounts receivable system, ensuring invoices are sent to debtor or Insurance Company as per the patient’s request

2. To be responsible for the distribution and monitoring of Agreement to Pay forms.

3. To access the Patient Management System (PMS) used within the hospital in conjunction with PARS reports to ensure all Private Patient income due to the Trust is invoiced.

4. To compile accrued debtors listing for presentation to management accounts at month end.

5. To ensure that all queries relating to accounts are dealt with in a courteous and timely manner.

6. To compile accrued debtors listing for presentation to management accounts at month end.

CREDIT CONTROL

1. To produce and send out daily reminder letters.

2. To pursue and communicate directly with insurers and debtors including Trust employees.

3. To consult with the Team Leader in preparing correspondence for difficult cases with potential for referral to a third party.

4. To screen and log all information received including insurance provider summaries.

CASHIERING

1. To be responsible for the secure and safekeeping of cash, cheques and any valuables held in the cash room.

2. To record, receipt, code and bank exchequer income using the computerised on-line cash management system. This will include:
a) dining room and vending machines

b) private patients

c) category II income

d) income from hospital departments

e) Car Parking Income

f) use of Cardnet Machine

g) car park change machine

3. To allocate debtor receipts against sales ledger invoices.

4. To record, receipt and bank endowment fund income using the computerised on-line cash management system.

5. To liaise on a day to day basis with the security companies and the Accounts receivable Team Leader on matters relating to the collection of vending monies, car parking income and banking.

6. To be responsible for maintaining the Trust’s petty cash floats; serving the requirements of all departments within the Trust.

7. To reimburse patients travel under the hospital travel costs scheme.

8. To receipt and records patients money which has been brought to the cash room for safe custody.

9. To receive and accurately record lost property (valuables only).

10. To make payment of wage advances to Trust staff in liaison with the payroll department

TECHNICAL

1. To ensure all Paymaster, BACs and Cardnet receipts are properly coded and input into the appropriate financial system.

2. To investigate sales and general ledger reports, taking appropriate clearance action. This will include:
a) Unallocated customer receipts

b) Unknown receipts

c) Insurance company receipts

d) General Ledger controls relating to sales ledger.

3. To process all write-offs, transfers and any other adjustment transactions necessary.

4. To process petty cash journals.

GENERAL

1 To assist with year end procedures

2 To maintain appropriate filing systems.

3 To constantly review procedures with a view to discussing and implementing improvements with the Team Leader

4 To demonstrate duties, procedures and work routines to other less experience or new staff. This may include induction or informal coaching.

5 Any other appropriate duties as designated by the Team Leader - Accounts Receivable

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