Office Manager

4 weeks ago


Birmingham Business Park, United Kingdom Simpson Judge Ltd Full time

**Job Title**: Office Manager

**Department**: Office

**Reporting To**: Managing Director

**Location**: Birmingham, B37 Postcode (Solihull)

**Salary**: £40,000 - £45,000 (DOE)

**Hours**: Permanent Full-Time Position

**Urgent Hire**

My client is a niche firm specialising in the defence of serious crime. They are frequently instructed to represent and defend in extremely serious cases, involving some of the most notorious crimes prosecuted in recent times and quite often cases attractingnational notoriety.

As a modern and dynamic firm, we embrace the latest technology and cutting-edge practices in our strive for excellence. They pride Themselves on thorough and robust defence case preparation, working hard to formulate novel points to enable us to articulatepowerful and compelling submissions on behalf of those whom we represent.

**The Position**

They are fortunate to benefit from a solid team of talent comprising some of the best Solicitors and Barristers who are eminent within their profession. They are continually expanding and are now seeking to develop that team further by the addition of anOffice Manager to support and manage the team in all aspects of the business including, but not limited to:

- Maintain and manage the offices efficiently on a day-to-day basis, including travelling to our offices nationwide regularly
- Assist in the expansion of the firm, including recruitment
- Facilitate the setting up and ongoing management of new offices
- Manage the general office administration and front of house operation
- Assist in the HR functions, including but not limited to, staff meetings / appraisals, new starter inductions, and independently managing any matters that may arise
- Assist the finance team to ensure the needs of the business are met on an ongoing basis
- Assist the Risk & Compliance Manager to ensure that all policies, procedures & standards are up to date / adhered and complied with
- Liaise with external auditors, compiling all information needed and manage the audit process
- Manage all external supplier contracts including, but not limited to security, alarm and cleaning
- Monitor and maintain the general condition of the office
- Facilities and repairs - including organising a trusted selection of tradespeople to rely on
- Maintain appropriate stock levels of consumables and stationery
- Managing all IT related equipment and arranging any maintenance needed; computers, phones, photocopiers, franking machine etc
- Managing all incoming and outgoing post daily
- Ensure all document management is completed efficiently including filing, archiving and file closures

**Requirements**:

- Computer literate with excellent telephone manner. Must be able to work on their own initiative and have good decision-making skills.
- We are seeking a bright, presentable, positive person who is reliable, flexible, organised with the ability to multi-task.
- Must have a minimum of seven year's office management experience managing a similar size office (40 employees).

**Benefits**
- Salary £40,000 - £45,000 dependent upon abilities and skills
- 33 days Holiday including Public Holidays
- Pension scheme
- Flexible hours


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