Procurement Administrator

3 months ago

Bolton, United Kingdom Jangro Ltd Full time

**Position Overview**: We are seeking a diligent and proactive Procurement Analysis Administrator to provide essential support for the head office Procurement team. A detail-oriented role, for a well organised individual capable of processing multiple administrative tasks in a fast-paced office environment to support in the delivery of the departmental strategy.

**The Successful Applicant**:

- Excellent analytical skills and attention to detail.
- Skilled in the use of Microsoft Excel and data management.
- Ability to demonstrate good numeracy and organisational skills.
- Ability to work accurately in a busy, fast paced environment.

**Main Duties and Responsibilities**:
First line support for the procurement team:

- Analysing data collated from suppliers on product, sales and volume.
- Taking and screening calls to the Procurement department.
- Responding to queries from distributors and suppliers.
- Maintaining supplier records and diaries.
- Logging distributor complaints.
- Preparing supplier and committee meeting supportive documents.
- Minuting committee meetings.
- Logging department actions onto Microsoft Teams.
- Recording Expressions of Interest from potential suppliers.
- Maintaining the master private label samples.
- Supporting the audit process of Jangro branded products.
- Collating product and supplier feedback from distributors.
- Draft and distribute correspondence to distributors, suppliers and committees.
- Preparing and issuing documentation via AdobeSign.
- Compiling supplier KPI results. o Running supplier credit checks.
- Any other administrative task in support of the team

**Supplier Turnover and Volumes**:

- Supporting the Procurement Manager in reporting on figures.
- Supporting Suppliers through the Supplier Data Portal.
- Processing Queries to ensure suppliers can be invoiced in a timely manner.
- Verifying the accuracy of volume data against turnover data.

**Product and Supplier changes**:

- Working closely with Marketing and IT to ensure product changes are processed.
- Updating the PIM with new product and supplier details and amendments.
- Collating supplier and product detail for new catalogues.

**Tenders**
- Supporting the Category Manager/Buyer in updating the Process and Supplier sheets to log progress.
- Transferring commercial submission and filing supplier responses.
- Support with processing samples.

**Document Control**
- Keeping the document control spreadsheet up-to-date
- Supporting the Procurement Manager in updating Processes and Policies, Approved Supplier Agreements & related documentation.
- Regularly updating and maintaining the price increases tracker.
- Log supplier increase/decrease reminders in the Procurement calendar.

**General**
- Ensure that administrative tasks are presented accurately and in line with the Procurement Committee requirements.
- Produce a report each week on activity and results for Jangro CEO.
- Ensure all other company policies and procedure are adhered to.
- Adhere to any reasonable requests which are of benefit to the Jangro Group.

**Back up / Cover for**:

- Logging commodity indices information when Category Manager is away.
- Minuting strategic supplier meetings, as required from time to time.

**Key Relationships**:

- Jangro Procurement Team
- Jangro Suppliers
- Jangro Distributors
- Jangro Procurement Committee

To work closely and build relationships with the above stakeholders. Attend Jangro Committee Meetings for the purpose of active participation and minute taking.

**Education/Experience/Qualifications**: Minimum of 2 years continuous experience in a busy administrative / data analyst role. Highly experienced in Microsoft packages; Excel, Word, Teams and Outlook.

**General Skills/Attributes**:

- Strong analytical ability and numeracy skills with excellent Excel skills.
- Strong emphasis on accuracy and attention to detail.
- Solid organisational skills.
- Good time management and prioritisation skills.
- Knowledge of procurement processes, policies and procedures (beneficial but not essential).

**Person Specification**:

- Proactive and flexible approach to workload.
- Professional and polite with an enthusiastic and positive attitude.
- Team player and self-motivated, able to communicate well at all levels.

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- On-site gym
- On-site parking
- Sick pay
- Transport links

Schedule:

- Monday to Friday

**Experience**:

- Administration: 2 years (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Reference ID: JanPAA

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