Facilities Co-ordinator

4 weeks ago


Newcastle Upon Tyne, United Kingdom qed legal Full time

An exciting opportunity has arisen for a Facilities Coordinator to join a leading legal 500 law firm in Newcastle
As Facilities Coordinator you will support the Facilities Manager in coordinating a structured and efficient support service, delivering a high standard of all facilities and property services. This is a varied role where you can expect to be involved in dayto day operations across a range of facilities services.
**Key Responsibilities;**:

- Support the Facilities Manager in the day to day running of the Firm's premises including:

- Maintenance and repairs - Ensuring repairs and remedial work is completed in a timely manner and in line with H&S standards
- Liaising with and supervising contractors on site
- Maintaining records of defects and ensuring appropriate remedial actions are completed
- Carrying out regular premises inspections to identify and record defects and maintenance requirements
- Coordination and facilitation of office moves
- Reviewing invoices for payment
- Assisting with audits and compliance with quality standards
- Supporting the Facilities Manager with refurbishment and other large scale projects as required

**Health and Safety**:

- To be aware of day to day H&S requirements within working area and supporting with ensuring compliance of these across all offices
- To immediately raise any H&S concerns to the Facilities Manager
- Liaise with H&S representatives (fire wardens/first aiders) around their responsibilities, reporting and training requirements
- Ensuring daily and weekly fire safety checks are carried out
- To actively participate in all on site H&S audits and assessments
- Reviewing health and safety assessments and providing equipment as required
- Recording of information for inclusion in management reports

**Key Attributes and Skills**:

- Team player with the ability to interact and build relationships with people at all levels
- Client service focus
- Calm and efficient under pressure
- Knowledge of health and safety legislation
- Ability to communicate clearly and concisely (verbally and in writing)
- Exceptional organisation skills with the ability to prioritise workload
- Motivated and proactive
- Excellent attention to detail
- Good understanding of MS Office (specifically Word, Excel and PowerPoint)
- Ability to work as a collaborative member of the team as well as working to own initiative to manage own workload
- Effective time management and organisation skills
- Flexible and adaptable with a willingness to work additional hours and travel between offices as and when required
To hear more about this role please contact Amy Spark from QED Legal or click 'apply' below



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