Support Secretary

3 months ago


Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

A fantastic opportunity has arisen for an administrator to join our Cardiology team at Worthing Hospital, as a part of the Cardiac Catheter Lab Team.

We are looking for a positive, proactive, and professional administrator to join our team. If you have excellent interpersonal skills, are a good communicator, and have a strong desire to deliver outstanding support to our clinical teams then this could be the role for you.

To support the Band 4 Specialty Coordinators within the department to
provide an efficient, effective admin support service to the clinical and
non-clinical Care Group teams.

You will be responsible for the booking of procedures for the Cardiac Catheter Lab and typing the reports once the procedures have been completed.

Typing of various clinical letters and reports as appropriate within the department and other correspondence from audio dictation using Bighand/Word/Office Automation and Evolve.

Scanning documentation to Evolve.

Responding to patient queries and booking patient appointments.

Distribute incoming post on a regular basis.

Prioritising work according to changing demands.

To ensure that case notes are tidy with all correspondence filed appropriately and carried out on a regular basis (both paper and electronic format)

To use and obtain information from the Patient Administration Systems (PAS) CareFlow and Bluespier.

To maintain good communication with the Consultants, Nursing, Management, supporting staff and all other staff, as well as patients, outside professions and members of the public

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do

Workload is supervised by band 4 (Specialty Coordinator).

To maintain good communication with the Consultants, their supporting staff and other staff within the department, as well as outside of the Department.

Liaise with relevant team members to ensure that any process changes run smoothly and efficiently.

Chase results as requested.

Attendance at any department huddles and regular team meetings, as required.

Communicate with the team and ensure that duties are carried out as requested.


  • Support Secretary

    5 months ago


    Worthing, United Kingdom University Hospitals Sussex NHS Foundation Trust 279 Full time

    If you have highly effective secretarial and audio typing skills there is an opportunity to join the Respiratory Admin team as a Support Secretary. To provide a comprehensive and efficient secretarial and administrative service to the Department, ensuring all work is prioritised according to the demands of the service. Managing own workload and acting on...

  • Support Secretary

    3 months ago


    Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    If you have highly effective secretarial and audio typing skills there is an opportunity to join the Respiratory Admin team as a Support Secretary. To provide a comprehensive and efficient secretarial and administrative service to the Department, ensuring all work is prioritised according to the demands of the service. Managing own workload and acting on...


  • Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    If you have highly effective secretarial and audio typing skills there is an opportunity to join the Cardiology Admin team as a Support Secretary. To provide a comprehensive and efficient secretarial and administrative service to the Department, ensuring all work is prioritised according to the demands of the service. Managing own workload and acting on an...


  • Worthing, United Kingdom University Hospitals Sussex NHS Foundation Trust 279 Full time

    We are looking for an efficient and enthusiastic Support Secretary to join the Trauma & Orthopaedic service which provides comprehensive secretarial and administrative support for both the clerical and clinical team. The post holder will assist other office staff with the general administration and smooth running of these services.


  • Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    If you have highly effective secretarial and organisational skills there is an opportunity to join the Paediatrics Admin Team as a Support Secretary supporting the Specialty Coordinators and the rest of the Team. We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the medical staff. Previous...

  • Support Secretary

    3 months ago


    Worthing, United Kingdom University Hospitals Sussex NHS Foundation Trust (279) Full time

    Typing of clinic letters/discharge summaries as appropriate within the specialty and other correspondence from audio dictation using Word and office automation. Prioritising work according to changing demands. Managing clinics by booking new and follow up appointments. Making clinic changes as required to accommodate leaves and sickness. Amending...

  • Company Secretary

    5 months ago


    Worthing, United Kingdom Sussex Partnership NHS Foundation Trust Full time

    We are seeking to recruit a passionate, knowledgeable and dynamic Company Secretary to join our established Corporate Governance team, reporting to the Chief of Staff. As Company Secretary, you will be responsible for supporting the Board and Council of Governors in meeting their obligations to ensure that the Foundation Trust is adequately prepared to...

  • Company Secretary

    3 months ago


    Worthing, United Kingdom Sussex Partnership NHS FoundationTrust Full time

    We are seeking to recruit a passionate, knowledgeable and dynamic Company Secretary to join our established Corporate Governance team, reporting to the Chief of Staff. As Company Secretary, you will be responsible for supporting the Board and Council of Governors in meeting their obligations to ensure that the Foundation Trust is adequately prepared to...


  • Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    If you have highly effective secretarial and audio typing skills there is an opportunity to join the Obstetric and Gynaecology Admin Team as a Support Secretary supporting the Speciality Co-ordinators and the rest of the Team. We are looking for an individual who has the ability to communicate effectively with colleagues, patients and medical...

  • Legal Secretary

    3 months ago


    Worthing, United Kingdom Rolf Berryman Full time

    **Private Client Legal Secretary** **Worthing** **Salary dependant on experience - £22,000-26,000** This well-established, and reputable law firm are seeking a Legal Secretary to join their Private Client department. The firm are known for their great legal services and are accredited for their services. **The Private Client team deals with a range of...


  • Worthing, United Kingdom University Hospitals Sussex NHS Foundation Trust (279) Full time

    Typing of clinic letters as appropriate within the specialty and other correspondence from audio dictation (Big Hand) using Word. Prioritising work according to changing demands. Presenting pathology, laboratory and X-ray reports to Consultants or Clinical Team. To ensure that filing/scanning is carried out on a regular basis onto the patient electronic...

  • Legal Secretary

    3 months ago


    Worthing, United Kingdom Rolf Berryman Full time

    **Job Title**: Legal Secretary - Private Client **Location**: Worthing **Salary**: £22,500-£26,500 (dependent on experience) **Responsibilities**: - **Secretarial Support**: Provide full secretarial and administrative support to the fee earner in the Private Client department. - **Document Production**: Use a digital dictation system to produce...

  • Team Secretary

    3 months ago


    Worthing, United Kingdom Sussex Partnership NHS FoundationTrust Full time

    Team Secretary - Band 3 - NHS Sussex Partnership Trust - Dementia Service Team - 37.5 hours/ week (9 AM - 5 PM - Monday to Friday) An opportunity has arisen for an adaptable individual to join our service as a Team Secretary within Dementia and Older People Mental Health Service. You will need to have excellent communication and interpersonal skills, be...

  • Anaesthetic Secretary

    5 months ago


    Worthing, United Kingdom University Hospitals Sussex NHS Foundation Trust 279 Full time

    The successful applicant will be expected to provide secretarial support to the Anaesthetic Services Coordinator and to all other Anaesthetic Department staff, under the supervision of the Anaesthetic Services Coordinator. There will also be an expectation to organise referrals and appointments for specialist pre-assessment clinics and typing of clinics.


  • Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    We are looking for an enthusiastic and motivated person to provide efficient clerical support to our Gastroenterology Team. We are looking to recruit someone who can work well both within a team and unsupervised. Attention to detail is essential as you will be dealing with repetition where accuracy is key. You will need to be IT competent and have...

  • Medical Secretary/pa

    3 months ago


    Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    We require highly motivated and experienced Medical Secretary/PA' to join our secretarial team working in a friendly, positive and supportive environment. The available post is full time to ensure service needs can be met. Please note this is an office based role with successful applicants required to work on site at Worthing Hospital. You will be working...

  • Legal Secretary

    3 months ago


    Worthing, United Kingdom Rolf Berryman Full time

    **Legal Secretary - Private Client** **Worthing** **£20,000-£27,000 dependant on experience** **The Private Client team deals with a range of areas including**: - Will drafting - Probate/Estate administration - Tax Advice - Set up and administration of Trusts - Powers of Attorney - Court of Protection/Deputyship **The role includes, but is not limited...


  • Worthing, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    If you have highly effective secretarial and audio typing skills there is an opportunity to join the Diabetes and Endocrinology Admin team as a Senior Medical Secretary. To provide a comprehensive and efficient secretarial and administrative service to the Department, ensuring all work is prioritised according to the demands of the service. Managing own...

  • Legal Secretary

    3 months ago


    Worthing, United Kingdom Recruitment Solutions South East Ltd Full time

    **IMMEDIATE INTERVIEWS** This is a fantastic new role for a top firm near to worthing. **Legal Secretary - Conveyancing Department.** **Purpose** To provide full secretarial and administrative support to the fee earner, liaising with clients and other staff as appropriate to ensure the smooth running of the department. **Duties** The role includes but...

  • Medical Secretary

    3 months ago


    Worthing, United Kingdom University Hospitals Sussex NHS Foundation Trust 279 Full time

    We are looking for two experienced band 4 medical secretaries to work as a job share (two days/three days) within the busy breast department at Worthing Hospital as part of a job share.The post holder will be enthusiastic and proactive and will be part of a team committed to providing a high level of secretarial support to the clinical team.The post holder...