Admin Officer

1 month ago

Rotherham, United Kingdom Rotherham Metropolitan Borough Council Full time

Job description

Rawmarsh Nursery School

Barber's Crescent

Rawmarsh

Rotherham

S62 6AD
- Telephone: 01709 430420

Job Term, maternity cover

Basis, term time only

Hours, 25 hours per week (Monday to Friday, alternate weeks 8am - 1pm and 1pm - 6pm)

Start date, May 2024

Closing date, Friday 15th March 2024 at 12 noon.

Rawmarsh Nursery School and Children’s Centre is looking to appoint an Admin Officer to provide a reception service with a confidential, efficient and effective administrative support to the school and Children’s Centre. You will be part of the support team working under the guidance of the School Business Manager.

Rotherham Metropolitan Borough Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We undertake to make reasonable adjustments to a job or workplace to counteract any disadvantage a disabled person may face

**Privacy Notice - Job Applicants**

**Introduction**

**What information do we collect?**

Personal data that we may collect, use, store and share (when appropriate) about you includes, but is not restricted to:

- Copies of right to work documentation
- References
- Evidence of qualifications
- Information about your current role, level of remuneration, including benefit entitlements
- Employment records, including work history, job titles, training records and professional memberships

We may also request and collect, use, store and share (when appropriate) information about you that falls into "special categories" of more sensitive personal data. This includes, but is not restricted to:

- Information about race, ethnicity, religious beliefs, sexual orientation and political opinions
- Whether or not you have a disability for which the school needs to make reasonable adjustments during the recruitment process
- Photographs and CCTV images captured in school

We may also collect, use, store and share (when appropriate) information about criminal convictions and offences.

We may also hold data about you that we have received from other organisations, including other schools and social services, and the Disclosure and Barring Service in respect of criminal offence data.

Every school has statutory obligations that are set out in ‘Keeping Children Safe in Education’ and other guidance and regulations.

**Why we use this data?**

The school needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.

The school needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.

Where the school processes other special categories of data, such as information about ethnic origin, sexual orientation, disability or religion or belief, this is for equal opportunities monitoring purposes.

For some roles, the school is obliged to seek information about criminal convictions and offences. Where the school seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

The school will not use your data for any purpose other than the recruitment exercise for which you have applied.

**How do we use the data?**

Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, shortlisting and interview panel members involved in the recruitment process (this may include external panel members), and IT staff if access to the data is necessary for the performance of their roles.
- your referees.
- Disclosure & Barring Service (DBS) in order to administer relevant recruitment checks and procedures.
- UK Visas & Immigration (UKVI) in order to administer relevant recruitment checks and procedures.
- Where relevant and as required for some posts, the Teacher Regulation Authority checks

Where you have provided us with consent to use your data, you may withdraw this consent at any time. We will make this clear when requesting your consent, and explain how you would go about withdrawing consent if you wish to do so.

**Automated Decision Making and Profiling**

We do not currently process any personal data through automated decision making or profiling. If this changes in the future, we will amend any relevant privacy notices in order to explain the processing to you, including your right to object to it.

**Collecting this data**

As a school, we have a legal obligation to safeguard and protect our pupils and also staff, volunteers and visitors to our setting. We collect the data for specific purposes.

**What if you do not provide personal data?**

Most of the data we hold about you will come from you, but we may also hold data about you from:

- Local authorities
- Government departments or agencies
- Police forces, courts,

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