Part Time Senior Executive Assistant
3 weeks ago
Overview:
Energy Resourcing are currently recruiting for a Part Time Senior Executive Assistant to join their team in Aberdeen for the duration of 8 months. This role can be delivered by hybrid working with regular time working from home balanced with attendance at our Aberdeen Office.
**Responsibilities**:
- Providing efficient executive support at Global Vice President and Regional Director level- Oversight and understanding of project timelines and critical milestones.- Extensive calendar and diary management (with an ability to manage, delegate and make decisions).- Coordinating schedules, meetings and appointments- Creating documents using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, to produce correspondence and documents and maintain presentations, records and spreadsheets.- Attending meetings, taking minutes, and taking actions.- Travel management; Arranging travel, visas, and accommodation.- Credit card reconciliation / expenses / invoices.- Handle confidential documents / files.- Screening phone calls, enquiries and requests, and handling them when appropriate.-
- Process invoice requests, accordingly, ensure coded appropriately- Sending internal comms to the business on behalf of the VPs/Director- Producing documents, briefing papers, reports and presentations- Liaising with clients and other staff members- Submit weekly timecards for the Global VP- Arrange Facilities requests- Flexible hours to support business travel within Global time zones.
Qualifications:
- Demonstratable experience in Administration and Senior roles
- Appropriate qualifications and training for Senior level Admin assistant, secretarial or similar roles.
- Excellent knowledge of the company’s HSSE policies and practices.
- High level of proficiency in preparation of documents, presentations and spreadsheets using Microsoft Office software, including Word, PowerPoint, Excel and Visio.
- Ability to quickly establish rapport with Snr Executives & Directors and staff at all levels.
- Excellent time management and priority setting skills to meet the varied demands of the project.
- Ability to adapt to manage a wide range of work demands from simple to more complicated tasks.
- Look for opportunities to improve the efficiency and effectiveness of the business.
- Maintain absolute confidentiality for all individuals and their work within the business.
-
Executive Assistant
4 weeks ago
Aberdeen, United Kingdom Petrofac Full time**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...
-
Finance Assistant
4 weeks ago
Aberdeen, United Kingdom Coretrax Global Ltd Full timeWe have an exciting opportunity for a part time Finance Assistant to join the Finance team at Coretrax for 2 days a week. Based in Portlethen, the Finance Assistant will to assist the Finance Team by recording and maintaining business financial transactions, such as posting purchase invoices, processing expenses; cash book maintenance; reconciliations,...
-
Accounts Assistant
4 weeks ago
Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time**Accounts Assistant (Part Time) - VR/26514**: **Status**: Permanent **Location**: Inverurie, Aberdeen **Ref**: VR/26514 **Rate**: Available Upon Request Part Time Accounts Assistant required for an organisation that provides specialist recruitment services and personnel to the offshore industry. Reporting into the Management Accountant, your role will...
-
Finance Assistant
4 weeks ago
Aberdeen, United Kingdom FinTech Recruitment Solutions Full timeFinTech is recruiting on behalf of our client for a Finance Assistant based in Aberdeen. This a Permanent, Part Time position, covering 20 hours per week over 4 days in office. Main duties include: - Process supplier invoices and credit notes into purchasing system - Prepare the month end Supplier Payment run and process via the relevant systems. - Prepare...
-
Part-time Office Assistant
4 weeks ago
Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time**Part-Time Office Assistant - VR/27734**: **Status**: Temporary **Location**: Aberdeen **Ref**: VR/27734 **Rate**: Available Upon Request **Duties Include**: - Reception cover will be required on a rotational basis, in conjunction with other office assistants. - Holiday and sickness cover will require full-time reception cover. - Opening/sorting...
-
Part-Time Financial Assistant
1 week ago
Aberdeen, United Kingdom Major Recruitment Aberdeen Full timeMajor Recruitment are currently seeking a Financial Assistant on a Part Time, Permanent Basis for our client based in the Altens area of Aberdeen. The main purpose of the Financial Assistant position is to monitor costs and manage company accounts effectively and economically. Responsibilities of the Financial Assistant Position: Co-ordinate with...
-
Part-Time Financial Assistant
1 week ago
Aberdeen, United Kingdom Major Recruitment Aberdeen Full timeMajor Recruitment are currently seeking a Financial Assistant on a Part Time, Permanent Basis for our client based in the Altens area of Aberdeen. The main purpose of the Financial Assistant position is to monitor costs and manage company accounts effectively and economically.Responsibilities of the Financial Assistant Position:Co-ordinate with Administrator...
-
Part-time Showroom Assistant
4 weeks ago
Aberdeen, United Kingdom Kutchenhaus Aberdeen & Shire Full timeWe are looking for a Showroom Assistant to work in our Aberdeen Showroom with an immediate start. Saturdays are required. The job would involve learning about Nobilia German product. Speaking to customers, taking correct information / details from them regarding their requirements. You will also be responsible for preparing paperwork for the clients. What...
-
Part-time Cleaner
5 days ago
Aberdeen, United Kingdom Adecco Full timeCleaner/Domestic Assistant Are you ready to embark on a temporary cleaning role in Aberdeen? We're currently seeking a dedicated Cleaner/Domestic Assistant to join our team for a three-month period, starting from the 3rd of June. This part-time position offers 20 hours of work per week. Cleaning and maintaining rooms to impeccable standards, including...
-
Part Time Driver
4 days ago
Aberdeen, United Kingdom Packed Up Ltd Full time**Job Description - Part Time Driver** We are looking to employ a hardworking and reliable Delivery Driver to work from our premises in Dyce on a 25 hour part time basis, however additional hours may be available for holiday cover etc. **Responsibilities**: Delivering goods to local customers in our curtain side Luton van & long wheel base...
-
Part-Time Financial Assistant
1 week ago
Aberdeen, United Kingdom Major Recruitment Aberdeen Full timeMajor Recruitment are currently seeking a Financial Assistant on a Part Time, Permanent Basis for our client based in the Altens area of Aberdeen. The main purpose of the Financial Assistant position is to monitor costs and manage company accounts effectively and economically. Responsibilities of the Financial Assistant Position: Co-ordinate with...
-
Corporate Finance Executive
7 days ago
Aberdeen, United Kingdom Meraki Full timeMeraki Talent are delighted to be supporting one of Scotland’s leading Accountancy Firms with the appointment of a Corporate Finance Executive. **The Company** A firm whose primary focus is on their people, they believe that by investing in their team, they can provide exceptional service to their clients and achieve success as a business. Independent,...
-
Office Assistant
4 weeks ago
Aberdeen, United Kingdom Bryant Engineering Services Limited Full timeOur client is looking for an Office Assistant (Part-time Holiday Cover) on a temporary contract basis, located in Aberdeen. **ROLE** This is Temp holiday cover for ASAP for the next couple of weeks - Part Time - Mon, Tues & Wed **RESPONSIBILITIES** - Ensure that all activities are carried out with the highest regard to the health and safety of all...
-
Senior Financial Analyst
4 hours ago
Aberdeen, United Kingdom Right People Full timeA career in our clients Deals Corporate Finance services, will provide you the opportunity to deliver innovative deal solutions to clients, provide advice and support, from initiation through to deal completion. You will be part of helping some of the firms clients across various industries, create, execute, and realise value from deals. Through data driven...
-
Part Time Finance Assistant
4 weeks ago
Aberdeen City, United Kingdom Hutcheon Mearns Ltd Full timeHutcheon Mearns are engaged with our Supply Chain Management client to recruit a Part-Time Finance Assistant on a contract basis. The contract is due to run for an initial period of fifteen months. The position is based at our client’s office in Altens. - **Altens, Aberdeen City** - **Tuesday 05 September 2023** - **Contract** - **ref 3168
-
Aviation Traffic Assistant
4 days ago
Aberdeen, United Kingdom ACE Aviation Services Ltd Full timeWe currently have a vacancy for a permanent part time (Weekends) position, as a Traffic Officer, within the CHC Heliport. Reporting to the Passenger Services Manager, the main duties for this position will include, but will not be limited to, the following: - Checking in of all passengers using computerised systems whilst adhering to customer procedures; -...
-
Part Time Property Assistant
4 weeks ago
Aberdeen, United Kingdom Alex Hutcheon and Company Full timeWe are looking for a confident well organised individual to join our established property and main reception team on a Part time basis working mornings only. Sales and or property experience preferred. **Duties include but are not exclusive to the following**: - First point of contact for clients and visitors. - Compiling of property schedules. -...
-
Janitor (Part-Time)
1 day ago
Aberdeen, United Kingdom Robertson Group Full timeCare. Location: Core site Portlethen Academy, various shift covers in Aberdeenshire Permanent Part time 62 per hour At Robertson Facilities Management, we see them our way. Driven enough to deliver the very best service to everyone we work with. Join us and you’ll join the UK’s largest family-owned construction, infrastructure and support services...
-
Part Time Administrator
4 weeks ago
Aberdeen, United Kingdom Belvoir Aberdeen Full time**Key Responsibilities**: - Greet and assist all visitors to the office in a friendly and professional manner. - Handle enquiries from clients including landlords, tenants, sellers, buyers, and contractors. - Perform various administrative tasks to support the smooth operation of the office. - Manage the front office, ensuring it runs efficiently and...
-
Executive Facilities Officer
4 weeks ago
Aberdeen, United Kingdom Blue Arrow Full timeAn exciting opportunity has arisen with our client based in Aberdeen who are looking to recruit an experienced full-time Executive Facilities Officer on a temporary basis for 6 months with the potential for this to be extended. This role offers an immediate start with a pay rate of £14.15 - £15.06 p/h dependent on experience. Key tasks will include but...