Finance Assistant

3 days ago

Moulton Saint Michael, United Kingdom St Matthews Healthcare Full time

**Hours**:37.5 hours per week, Monday - Friday

**Salary**:Up to £24,000 per year, dependant on qualifications, experience, and training

**Location**:Moulton Park

**Responsible to**:Finance Officer - Sales ledger

St Matthews Healthcare is one of the largest mental health service providers in Northamptonshire with locations stretching across West Midlands and East Sussex. We have been providing compassionate and personal care for over 25 years to our patients and residents in our ever-growing portfolio of 7 Homes and 3 Hospitals.

Our bright, welcoming, and modern, purpose-built facilities include beautiful gardens, quiet rooms, and sensory facilities to allow residents to relax and benefit from tailored therapies.

**Job Purpose**
- To assist the Finance team with the maintenance of Sales Ledgers to ensure information is entered in a timely manner.
- To support the Finance team in the processing of accurate financial information.
- To support the development of an organisational culture that puts the Core Values at the centre of all that is undertaken.

**Principal Responsibilities**

**1. **Processing invoices (including any exceptional invoicing such as 1:1) on a timely and accurate basis

**2. **Ensure that where appropriate, all accrued/deferred income journals are processed, reporting any aged accrued income to Finance leadership

**3. **Deal with invoice queries in a sensitive, but efficient manner

**4. **Ensuring that the sales ledger team provides a high-quality service to internal and external stakeholders

**5. **Ensuring that receipts are recorded promptly (liaising with the Finance Officer - Bank), in full and allocated on a timely and accurate basis.

**6. **Setting up new accounts, processing administrative changes, price modifications and other account variations on the accounting system

**7. **Seek to diligently undertake credit control on all responsible accounts, expediting to Finance leadership and accounts that breach the internal metrics, supporting any remedial action being taken to recovery any amounts due.

**8. **Report, through agreed key performance indicators and metrics, all debtor amounts, actions and communications undertaken

**9. **Processing of refunds, credit notes and adjustments

**10. **Liaison with other colleagues to ensure that anomalies are investigated/queries dealt with in a timely manner

**11. **Investigation of all credit balances and where appropriate raise additional invoices to recognise any income due

**12. **Liaison with all stakeholders as appropriate in a professional manner ensuring all relationships are maintained

**13. **Ensure that all financial spreadsheets requiring sales ledger and invoicing information are updated regularly and on a timely basis, supporting the reporting of all Key Performance Indicators for the Finance department.

**14. **Ensure correct use of eMDS in relation to sales invoicing

**15. **Ensure all grant funding and monitoring is accurate and timely undertaken

**16. **To undertake any other financial administrative work as necessary

**Responsibilities of all St Matthews staff, casual workers and managers**:
**Ambassador for St Matthews Healthcare**

To act as an advocate and ambassador of St Matthews Healthcare; promoting and exemplifying St Matthews Healthcare’s core values, mission, vision, and ethos and to positively and proactively protect St Matthews Healthcare’s reputation.

**Other Duties**

To undertake any other duties and responsibilities as may be assigned by your Line Manager or anyone else designated by the Chief Executive Officer, as necessary. To work in a flexible way to ensure that workload is completed and to undertake any other jobs commensurate with the seniority of the post.

**Discretion to Act**

To exercise discretion in the performance of the duties of the post, to use best practice and to ensure the effective and efficient use of resources.

Nothing in this Job Description is intended to authorise the post-holder to undertake responsibilities that belong properly to the Chief Finance Officer and members of the Board unless properly authorised to do so by the Chief Executive Officer directly or through an appropriate manager.

**Relationships and Confidentiality**

To establish, maintain and enhance team-working with colleagues and staff of St Matthews Healthcare and to keep confidential all information about individuals and the business of St Matthews Healthcare. Any breach of confidentiality will be treated seriously and may lead to dismissal.

**Group Ethos**

To support the ethos and core values of the St Matthews Healthcare. St Matthews Healthcare is committed to equality of opportunity and expects all staff and casual workers to abide by our Equality and Diversity Policy.

**Health and Safety**

To adhere to the St Matthews Healthcare’s Health and Safety policies at all times.

**Line Management Responsibility**

There is no anticipated line management responsibilities.

**Experien

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