Operations Lead

4 weeks ago


Remote, United Kingdom Global Ecovillage Network Full time

**Purpose: Supporting the GEN-International staff and board to co-create mission-aligned strategy and carry out tasks efficiently and with joy.**

**Accountabilities**:

- (Actions and areas we expect the role to ongoingly pay attention to, lead on or progress)_
- As a member of the Core Circle, hold the overall leadership of the organisation together with the other circle members
- Revising and maintaining internal structures and workflows which support the implementation of the organisation's projects, approaches and vision
- Maintaining and updating the organisation’s systems for central communication, coordination, and staffing using (Coda.io, 1password, Google drive, Slack)
- Responding to enquiries from staff and regional representatives about GEN systems and policies.
- Ensuring that information flows efficiently between circles and teams.
- Supporting the Finance Team, as bank signatory, with payment systems (stripe, PayPal) admin and payments
- Work with the Board of Trustees to ensure that GEN International **as a UK charity and organisation** has the right policies in place and follows them.
- Working with the Board of Trustees to support the legal compliance and full functioning of the board including meeting support _(see role description below)_
- Cultivating an atmosphere of mutual support and coordination between GEN staff & board
- Coordination of staff recruitment, onboarding, role reviews, and exit interviews alongside the Core Circle

Board support

**For each trustee meeting**
- Meet with the Lead Link (from staff to Trustees) and Chair of Trustees to plan Trustee meeting agendas (2 weeks before Trustee meeting, 1+2h/meeting)
- Liaise with board treasurer and other staff members to ensure documents, reports etc. are available in good time (normally by 1 week before meeting) (1h/meeting)
- Prepare agreed agendas ensuring all documentation is linked (1h/meeting)
- Distribute agenda to Trustees and respond to any questions from them (1 week before meeting, 1h/meeting).
- Send reminders about the meeting and any preparation needed, 4 days and 1 day before the meeting. (15 mins/meeting)
- Attend the meeting, acting as Zoom host (2 hours/meeting)
- Finalise meeting minutes, make a separate record of decisions, and save both to GEN document repository (1 hour/meeting)
- Work with Trustees to set annual schedule of meetings and send calendar invites (4 hours/year)

**Ongoing support to trustees**
- To keep updated the Onboarding Checklist
- Ensure that Trustees have access to the information they need to fulfil their role by responding to requests, working with other staff to prepare Trustee briefings on developments in GEN and its work etc,
- To keep record of attendance of the Trustees to regular and extraordinary meetings

**Job Types**: Part-time, Temp to perm, Freelance
Contract length: 6 months
Part-time hours: 15 per week

**Salary**: £17.00-£20.00 per hour

**Benefits**:

- Flexitime
- Work from home

Schedule:

- Flexitime

**Education**:

- Certificate of Higher Education (preferred)

**Experience**:

- Team management (required)
- Administrative experience (required)

**Language**:

- English (required)

Work Location: Remote

Application deadline: 23/07/2023
Reference ID: GENops
Expected start date: 01/09/2023


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