Production Administrator

2 weeks ago

Sittingbourne, United Kingdom Integrated Service Solutions Ltd Full time

**Posted**:09/04/2024 09:02**Salary**:26370.27**Location**:Sittingbourne**Level**:Employee**Deadline**:07/05/2024 23:59**Hours**:38.5**Benefits**:Holiday, EAP, Pension**Job Type**:PermanentJob Title**:Production Administrator**

Reports To**: Shift Operations Manager**

Location**:Sittingbourne**

**__________________________________**

**Role Summary**:
To provide a comprehensive administrative support service to the production and stock control functions ensuring that all processes and documentation is accurate and completed in a timely manner to allow for the efficient operation of the site.

Responsible for the organisation, distribution and closing of all production Works Orders accurately and within the same shift window.

**Main Responsibilities**:

- Accurately control and complete production related paperwork across all production lines, and stock movement documentation
- Communicate with Shift Support Supervisor to ensure plans and stock orders are communicated and executed smoothly and on time
- Liaise with ISS Sales team and Planning and Performance Analyst to ensure all orders captured, all jobs set up on correct lines and shift is conforming to plan
- Provide regular Plan Status updates to Production Management Teams
- Responsible for the management of the “Production Quality Alert” process to communicate quality driven production issues internally and with Customer
- To review/reconcile the work order stock information to increase the accuracy of stock, closing works orders by end of each production shift
- Actively liaise with colleagues on a day to day basis on matters relating to stock, work orders, stock errors etc., to allow for decisions to be made “real-time” which will increase the accuracy of stock usage information.
- Ensuring that all product is used in the allocated order and scanned to each job correctly and that end stock and out grades are recorded and accounted for.
- To review/reconcile the ERP system work order documentation and investigate and resolve any discrepancies.
- Undertake general ad-hoc administrative duties, as required and as directed by the Shift Production Management Team.
- Ensure that all practices and procedures are carried out in accordance with Company Policy and Health & Safety guidelines.

This list is not exhaustive and the job holder may be required to undertake other duties commensurate with the position as required

**_____________________________________**

**Qualifications and Skills**:

- A good standard of education including Maths and English at GCSE level or equivalent relevant qualifications
- Previous experience of working in a busy office environment
- Experience in the use of MS Office (Word, and Excel), training will be provided on the in-house software.
- Strong knowledge and understanding of MS Office including Excel and Word
- Knowledge and understanding of providing high quality and accurate administrative processes and procedures
- Ability to make confident and effective decisions
- Excellent attention to detail
- Effective interpersonal skills
- Ability to work to challenging deadlines in a pressurised environment accurately and quickly
- Effective planning and organisational skills
- Be adaptable and flexible in approach to work
- Good written and verbal communication skills
- Show initiative and the ability to work unsupervised
- Demonstrate customer understanding
- Be results focussed
- Effective team working
- Be numerate

**Measure of Performance/Key Deliverables**:

- Internal KPI’s
- Accuracy of ERP system and Works Order accuracy
- Daily Close Down and Successful synch of works orders and stock/sales orders
- Achievement of customer service levels
- Efficiency of workload
- Accuracy of work
- Attention to detail
- Internal relationships with team members

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