John Smith Centre Administrator

7 months ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
The John Smith Centre Administrator will provide efficient, proactive and flexible administrative support to the Director, Centre Development Manager, and John Smith Centre staff across all the Centre’s activities.
As a core member of the team, the post holder will undertake a wide range of administrative duties including supporting the delivery of the Centre’s development programmes, events and research activities; acting as a point of contact for enquiries to the Centre; and maintaining the John Smith Centre office.
The Centre offers hybrid working, with staff splitting their time between attending work on campus and working remotely.

**Main Duties and Responsibilities**
1. Provide efficient, proactive and flexible administrative support to the Director, Centre Development Manager, and John Smith Centre staff to support the delivery of the Centre’s portfolio of work.
2. Support the delivery of our portfolio of development programmes, including assisting with recruitment, training, and evaluation activities; creating communications for participants and partners; answering queries; and monitoring timesheets.
3. Support the delivery of the Centre’s online and physical events, lectures and seminars, including monitoring registrations; creating marketing assets; liaising with suppliers; attendance at events; note taking; and captioning event recordings.
4. Act as a point of contact dealing with internal and external enquiries from programme participants and partners, university staff, the public, supporters, the media, and related organisations, providing advice and guidance related to the work of the Centre and ensuring more in-depth enquiries are referred to the appropriate person.
6. Support the maintenance of the Centre’s website, social media accounts and other forms of publicity, including the online Research Hub.
7. Facilitate and co-ordinate meetings ensuring all necessary pre-meeting arrangements are in place, for example, booking of appropriate room; preparation and distribution of agenda and associated papers; post-meeting actions; preparation of Minutes etc, as appropriate.
8. Provide diary management support and organise travel and relevant insurances, visas, etc. for staff, board members, programme participants and partners, liaising as necessary with travel agents, internal colleagues and external institutions/companies. Prepare comprehensive itineraries in advance of travel and process expense claims in a timely manner.
9. Support the induction of new members of staff including producing induction packs, arranging equipment, and setting up meetings with key stakeholders.
10. Maintain the John Smith Centre office including organising the installation of equipment, raising IT and estates requests for staff and ensuring they are resolved appropriately. Liaise with internal colleagues and external suppliers to purchase equipment, stationery and other supplies as required, raising purchase orders and following processes.
11. Liaise with the Development & Alumni Office to deliver the Centre’s fundraising and alumni-engagement strategies and plans.
12. Contribute to a culture of continuous improvement by suggesting service improvements and implementing new processes to enhance quality of service.
14. Undertake any other reasonable duties as required by the team.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**:

A1 Scottish Credit and Qualification Framework Level 7 [Advanced Higher / Scottish Vocational Qualification Level 3, Higher National Certificate] or equivalent, and experience of personal development in a similar role.
A2 Excellent working knowledge of Microsoft packages, including Excel, Outlook, Word, Power Point and Teams.

**Desirable**:

B1 Knowledge of the University’s various systems, processes, and departments.
B2 Familiarity with the John Smith Centre, our mission, and activities.
B3 Knowledge of British and Scottish politics.

**Skills**

**Essential**:

C1 Meticulousness, excellent planning and organisational skills and the ability to work to tight deadlines.
C2 Ability to use initiative and judgement to resolve issues independently and make informed decisions effectively.
C3 Ability to prioritise and respond effectively to planned and reactive work requests
C4 Proven interpersonal, communication (oral and written) and customer service skills, and an open and friendly manner.
C5 Ability to work both independently and flexibly as part of a high performing team.
C6 Excellent attention to detail and to production of accurate, high-quality outputs.
C7 Tact, diplomacy, discretion, and ability to maintain confidentiality.
C8 Excellent IT skills consistent with the needs of the role.

**Experience**

**Essential**:

E1 Demonstrable relevant work experience with qualifications above or evidence of progression and development gained through working in a similar role
E2 Experience of creating external and interna

  • Lecturer - John Smith Centre

    6 months ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose**: The John Smith Centre promotes politics as a force for positive change through thought-leadership and action. The John Smith Centre is embedded within the College of Social Sciences at the University of Glasgow and has built a strong reputation for student opportunities and outstanding events. We seek to extend our activities at the...

  • Youth Poll Project Lead

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

    The University of Glasgow is looking for a highly skilled Youth Poll Project Lead to join their team. This full-time, open-ended position comes with an estimated salary of £45,000 - £60,000 per annum.The successful candidate will lead the development and delivery of the annual tracker survey of youth public opinion across the United Kingdom. They will work...

  • Academic Researcher in Youth Public Opinion

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

    We are seeking an experienced Academic Researcher in Youth Public Opinion to join our team at the University of Glasgow. The estimated salary for this full-time, open-ended position is £45,000 - £60,000 per annum.The successful candidate will play a key role in the development and delivery of the annual tracker survey of youth public opinion across the...

  • Data Analysis Specialist

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

    University of Glasgow is seeking a talented Data Analysis Specialist to join their team. This full-time, open-ended position comes with an estimated salary of £45,000 - £60,000 per annum.The successful candidate will lead the development and delivery of the groundbreaking annual tracker survey of youth public opinion across the United Kingdom. In...

  • Centre Administrator

    5 days ago

    Glasgow, United Kingdom KM Education Recruitment Ltd Full time

    **KM Recruitment is a specialist UK wide recruiter for the Skills and Employability sectors.** **Job Title: **CentreAdministrator **Location: **Glasgow **Salary: **£11,583 - £12,000 (22.5 hours per week) **Type: **Part Time, Permanent (22.5 hours) **Duties**: - Maintenance of accurate learner records - to include learner allowance and travel payments -...

  • Loss Prevention Partner

    2 days ago

    Glasgow, United Kingdom John Lewis Full time

    Due to working regulations, applicants must be 18 years or over to apply. **What will you be doing?** You will be a member of the Profit Protection team and add value to the efficiency and profitability of John Lewis. - Mitigating the risk of malicious harm to Partners and Customers; - Managing shrinkage performance within budget and risk appetite. You...

  • Administrative Coordinator

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom Brainkind Neurological Centre York Full time

    About Brainkind Neurological Centre YorkWe are a leading UK charity that works alongside people with acquired brain injuries, autism, and learning or physical disabilities to help them live independently. Our employees are passionate about their jobs and work together as a strong team.Job OverviewThe successful candidate will provide comprehensive...

  • Training Centre Administrator

    7 months ago

    Glasgow, United Kingdom Gas Certification Company Full time

    **Job Title**: Training Centre Administrator The Training Centre Administrator is a key role in ensuring the smooth operation of our training centre. This position involves a wide range of tasks and responsibilities, including but not limited to: **Course Coordination**: Schedule and coordinate training courses, ensuring all necessary materials and...

  • Training Centre Administrator

    7 months ago

    Glasgow, United Kingdom Gas Certification Company Full time

    **Job Title**: Training Centre Administrator The Training Centre Administrator is a key role in ensuring the smooth operation of our training centre. This position involves a wide range of tasks and responsibilities, including but not limited to: **Course Coordination**: Schedule and coordinate training courses, ensuring all necessary materials and...

  • Administration Support Assistant

    5 days ago

    Glasgow, United Kingdom Pertemps Glasgow Perms Full time

    **Administration Support Assistant** **Glasgow City Centre** **Salary up to £24k per annum** This client offers fantastic career opportunities and are always looking to promote from within. This role will be fast paced and no two days will be the same. If you are looking for a role that will keep you engaged and will allow you to work within a strongand...

  • Training Centre Administrator

    6 months ago

    Glasgow, United Kingdom Gas Certification Company Ltd Full time

    Due to continued growth we have a fantastic opportunity to join our team. The Training Centre Administrator is a key role in ensuring the smooth operation of our training centre. This position involves a wide range of tasks and responsibilities, including but not limited to: **Course Coordination**:Schedule and coordinate training courses, ensuring all...

  • Leisure Centre Supervisor

    6 months ago

    Glasgow, United Kingdom Easterhouse Sport Centre Full time

    Easterhouse Sports Centre is a charitable enterprise focused on having a positive impact on the local community. Alongside various local sports groups offering a range of sports and events, the centre offers a growing range of community services aimed at addressing physical and mental wellbeing. Easterhouse Sport Centre offers 2 full size sports halls, a...

  • Accounts Administrator

    6 days ago

    Glasgow, United Kingdom Patons Accident Repair Centre Full time

    **Overview** John Paton & Son Ltd is part of a Group of Companies throughout the UK. The majority of the Group Companies interest lies in the taxi industry - covering Insurance, Taxi Meter manufacturing & rental, payments terminals for London Black Cabs and accident management. Paton’s itself specialises in Accident Repair over a wide range of...

  • Marketing Coordinator

    4 weeks ago

    Glasgow, United Kingdom John Galt Solutions Full time

    Job Description As a Marketing Coordinator at John Galt Solutions, you will play a key role in supporting the execution of events, both in-person and online, as well as assist with global campaign initiatives.You will be responsible for ensuring seamless event logistics, providing administrative support to the global marketing team, and collaborating closely...

  • Constituency Assistant for John Mason Msp

    7 months ago

    Glasgow, United Kingdom Scottish National Party (SNP) Full time

    John Mason MSP has a vacancy for a Constituency Assistant. The post is based on a 35 hour week. Salary £24,000 to £26,000 depending on experience. The successful applicant will be able to show excellent communication and organisational skills and an ability to work on their own initiative. **Job description**: KEY RESPONSIBILITIES - Dealing with...

  • Administrator

    7 months ago

    Glasgow, United Kingdom The Glasgow Pram Centre Ltd Full time

    **The Glasgow Pram Centre Ltd** An opportunity has arisen to join this thriving family-run business in Glasgow as a Buying Administrator. With a newly refurbished showroom and specialist car seat fitting centre we attract customers from as far afield as Peterhead and Newcastle. - Be highly organised - Be able to work under high pressure and high volume...

  • People Service Centre Administrator

    6 days ago

    Glasgow, United Kingdom City Facilities Management (UK) Full time

    **People Service Centre Administrator** Salary* £20,500 per annum* Location* Glasgow Head Office* Shift Pattern* Days * - This is a _temporary_, _vacancy_ that will close _in 22 days_ at 23:59 BST_._ **The Vacancy** Fixed Term People Service Centre Administrator Job Purpose: The People Service Centre Administrator is responsible for assisting with...

  • Healthcare Administrator Position

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom Newlands Medical Centre Full time

    Healthcare Administrator PositionNewlands Medical Centre is looking for a dynamic and dedicated individual to join our team as a Healthcare Administrator.The estimated salary for this role is $65,000 - $85,000 per annum, based on qualifications and experience.In this role, you will be responsible for providing administrative support to our medical team,...

  • Centre for Data Science and Ai Administrator

    6 months ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** **Main Duties and Responsibilities** 1. To provide dedicated administrative support to the Centre for Data Science and AI team. 2. Support Centre Director and Programme Directors with the creation and maintenance of the Centre risk register, GANTT chart, Action Logs etc in support of overall activities. 3. To proactively identify...

  • Senior Finance Administrator

    1 month ago

    Glasgow, United Kingdom Oliver Smith Recruitment Full time

    About the Role:We are working with a leading international property business in Glasgow who are looking to recruit a Finance Assistant to join their team.This is an exciting opportunity for those looking for a role with a future, where you are open to learning and developing your experience, and be part of the successful growth of the business.The Finance...